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If you have a new employee, this model guide to pre-employment checks will help you to check their integrity and background, and prevent illegal working.
Introduction
Ensuring compliance with employment regulations is critical for maintaining a lawful and ethical workplace. This guide provides an overview of key considerations when managing employees' right to work, handling medical checks, giving references, and assessing the integrity of job candidates. Adhering to these guidelines helps employers avoid legal pitfalls and foster a fair and transparent hiring process.
1. Right to work
You must check that staff have the right to work in the UK under the Immigration, Asylum, and Nationality Act.
It is the employer's job to ensure that employees have the legal right to work in the UK, so don't depend on what you are told; instead, double-check.
When verifying an employee's permission to work in the UK, original documentation must be shown; duplicates are
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Employers are responsible for ensuring that illegal working is prevented and for building full trust in new hires.
This can be achieved by carrying out straightforward right-to-work checks before employing someone, confirming that the individual is eligible to work in the role and that their immigration status does not disqualify them. It also ensures that the information provided during the recruitment process is accurate.
This guide outlines key aspects, including:
Right to work
Medical checks
References
Candidate integrity
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Managers guide to pre-employment checks, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
How this content is developed and reviewed
The Managers guide to pre-employment checks is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing employee vetting processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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