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Our Dismissal and Re-Engagement Proposal Letter Template assists in proposing changes while complying with UK employment regulations.
If you wish to impose a variation of a contract after consultation has not resulted in an agreement, issue this model letter template to propose dismissing the employee and re-engaging them on the new terms.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Proposed dismissal and re-engagement
You will be aware that [Company] proposed a change to your terms and conditions of employment following the [group/department/team] meeting on [date] and the individual meeting with you on [date].
The proposed variation was [describe the proposed variation, such as a reduction in pay, new working hours, or an employee relocation to a different workplace].
The explanation we presented for the change was [explain arguments for the suggested modification].
Unfortunately, we were unable to reach an agreement with you regarding the variation by [date of deadline set to achieve agreement], and we will now
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For more value, this is also found in our Full library and Terms and conditions templates toolkit
When an employer needs to make contractual modifications to an employee's terms and conditions, they should always do so after consulting and agreeing with the employee(s).
If consultation ends with no agreement, employers might occasionally be justified in unilaterally modifying workers' terms and conditions by terminating their contracts and re-hiring them on new terms and conditions under extreme situations, when there are legitimate and compelling business demands and agreement cannot be achieved.
'Fire and rehire' procedures should be used only as a last resort if revisions to employment contracts are critical and voluntary agreement is not available.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Dismissal and re-engagement proposal letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Use this if you require a robust and practical Consultation meeting on proposed contract variation script.
If discussions further to consultation have not resulted in an agreement, issue this model letter template to terminate the employee and offer re-engagement on the new terms.
Use these best practice actions, recommended timescales and process stages to understand when and how the Dismissal and re-engagement proposal letter should be used, helping ensure each step is handled consistently and appropriately documented.
There is no specific UK employment legislation that directly addresses "fire and rehire." Instead, the legality of such practices is subject to existing employment law principles, which include:
Employment Rights Act 1996: Provides employees with protection against unfair dismissal, including situations where a dismissal is not deemed fair due to a lack of substantive reason or unfair procedure.
Equality Act 2010: Ensures that employees are not unfairly treated or dismissed due to protected characteristics, such as age, gender, disability, or ethnicity.
Collective Redundancies and Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE): If dismissals are part of a larger business reorganisation, TUPE regulations may apply, which dictate the rights of employees in the event of a transfer of a business or undertaking.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Dismissal and re-engagement proposal letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing terms and conditions processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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