Bonus payment letter template
5 mins to read, 10 mins to prep
1 A4 page / c.142 words
Reviewed 1 September 2025
Bonus payment letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Bonus payment
I am pleased to inform you that you have been awarded a bonus for your exceptional performance during the past year. Your dedication and hard work have not gone unnoticed, and we are pleased to reward your efforts.
The bonus amount is [Insert
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Compliance
This document incorporates relevant laws and HR standards, including those listed below:
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Employment Rights Act 1996: Ensures that employees receive a written statement of their pay, which should include details of any bonus payments.
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Equality Act 2010: Prohibits discrimination in bonus payments based on protected characteristics, such as gender, race, age, or disability.
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Working Time Regulations 1998: Sets limits on working hours and ensures that bonus payments comply with regulations regarding overtime and working time.
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National Minimum Wage Act 1998: Ensures that bonus payments do not cause an employee's pay to fall below the minimum wage.
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Data Protection Act 2018: Ensures that employee data related to bonus payments is handled securely and confidentially.
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Employment Contracts and Bonus Policy: The letter template should align with the terms of employment contracts and any bonus policies mentioned therein.
Purpose
An employee bonus payment letter is a document that confirms the details of a bonus payment made to an employee by their employer.
This letter is typically sent to the employee to acknowledge the bonus payment and to provide information on the amount of the bonus, the reason for the bonus, and any other relevant details. The purpose of the letter is to formally recognise the employee's contribution to the company and to motivate them to continue their hard work.
It is also a way for the employer to communicate the terms and conditions of the bonus payment and to ensure that there are no misunderstandings or disputes regarding the payment.
As soon as possible after a decision is made, and prior to payment
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
