Your browser does not support JavaScript

Career break agreement letter template

Reading time 3 minutes (inc. support info). Reviewed 20/02/2023.
£ 9

Our Career Break Agreement Letter template streamlines the process, making it easy to establish the terms and conditions for a successful career break.

We also have budget-friendly bundles featuring this template:

What is a Career break agreement letter?

A career break is a mutually agreed period of leave, typically lasting between six months and two years, during which an employee takes time off from work to explore personal interests or achieve specific goals. During this break, the employee is not required to perform work for the employer and does not receive pay or benefits. Career breaks can offer employees opportunities for self-development, education, travel, family care, and stress relief, leading to increased productivity and job satisfaction upon their return to work. Some employers may offer career breaks as part of their human resource policies to support employees' work-life balance and personal growth.

What are the best practice implementation milestones / timescales?

Step Description Responsibility Timing
1 Employee submits a Career Break Request Employee N/A
2 Employer acknowledges receipt of the request Employer Within 1-2 days
3 Employer reviews the request and company policy Employer 1-2 weeks
4 Meeting with the employee to discuss the request. Career break agreement drafted and sent to employee Employer & Employee Within 2-3 weeks
5 Employee reviews and signs the career break agreemen Employer Within 4 weeks


Career break agreement letter template
career break agreement letter template

What legal and best practice aspects should employers be aware of?

When issuing a career break agreement letter in the UK, there are a few key employment laws that should be considered:

  1. Employment Contracts: The employment contract should be reviewed to ensure that it allows for career breaks and that any conditions for taking a career break are met. The employer must ensure that the employee is made aware of the conditions for taking a career break and that the terms of the career break agreement are clearly outlined in writing.

  2. Notice Periods: Employers should give the employee sufficient notice of the start and end dates of the career break, and any other relevant information, such as how to return to work.

  3. Pay and Benefits: The letter should specify whether the employee will be paid during the career break and whether any benefits, such as pension contributions, will continue.

  4. Right to Return: The employee's right to return to their previous job or an equivalent job after the career break should be outlined in the letter. The letter should also specify any conditions that the employee must meet in order to be able to return to work, such as giving sufficient notice of their return.

  5. Discrimination Law: Employers must ensure that the decision to allow an employee to take a career break is not discriminatory in any way. This means that the decision must not be based on the employee's race, gender, age, disability, religion, sexual orientation or any other protected characteristic.

  6. Documentation: Employers should keep detailed records of the career break agreement, including any conditions for taking the career break, the start and end dates of the career break, and any pay and benefits arrangements. This documentation may be useful in the event of any disputes or issues that arise during or after the career break.

Career break agreement [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],

We are writing to confirm the details of your career break agreement. We are pleased to grant you a career break from your employment with [Company Name] for a period of [Start Date] to [End Date]. During this period, you will not be required to perform any work for the company, and you will not receive any pay or benefits.

Please note that your employment with the company will be suspended during the career break period, and you will not accrue any service during this time. However, you will be entitled to return to your role on a full-time basis at the end of the career break, subject to the availability of the position.

To confirm your agreement to the career break, please sign and return a copy of this letter to us by [Date]. If you do not return the signed letter by this date, we will assume that you no longer wish to take the career break, and your employment will continue as normal.

We hope that the career break provides you with the time and space you need to achieve your personal and professional goals. If you have any questions or concerns about the career break, please do not hesitate to contact us.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]


The Career break agreement letter template is issued by an employer
Issue path
The Career break agreement letter template is issued to an employee


As soon as possible after a decision is made.


Previous step
Career break request letter template

Our Career Break Request Letter template simplifies the process for employees seeking a career break, making it easier to communicate their request and reasons effectively.

This step
Career break agreement letter template

Related articles

Who are some Companies who utilise our Career break agreement letter template?
Why buy our Career break agreement letter template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You get a process flowchart to help you adhere to best practice.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

Read full review on Google

A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

The Hygiene Bank logo

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

Read full review on Google

Enhancing Employment Opportunities for Autistic Individuals - A Government Review
Wed, 28 Feb 24

Enhancing Employment Opportunities for Autistic Individuals - A Government Review

The government has recently unveiled a comprehensive review aimed at improving support for autistic individuals in the workplace...