Non-executive Director appointment letter template
Our Non-executive Director Appointment Letter template ensures a seamless onboarding process, providing a professional and legally compliant framework for successful appointments.
- 2 pages / 390 words.
- Last updated 25/08/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Non-executive Director appointment letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I am pleased to confirm your appointment to the board of directors of [Your Company Name] as a non-executive director with effect from [Appointment Date]. Your appointment has been approved by the board of directors.
This letter sets out the terms of your appointment.
Appointment
Your appointment is for a period of [Number of Years] years, unless terminated earlier in accordance with the provisions of this letter. Your appointment may be renewed at the end of the term subject to agreement between you and the board of directors.
Duties and Responsibilities
As a non-executive director, your duties and responsibilities will include:
- Contributing to the strategic development of the company;
- Providing independent and objective judgment;
- Bringing external
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The purpose of a director's letter of appointment is to formally appoint a non-executive director to a company's board and to set out the terms and conditions of their appointment. This letter clarifies the rights and responsibilities of the director and sets out their obligations to the company.
It also protects the company's confidential information, intellectual property, and other assets. The letter provides a clear framework for the director's role and can help to prevent misunderstandings and disputes in the future.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as and when required.
Compliance
Compliance
This Non-executive Director appointment letter template incorporates relevant UK laws and HR standards, including those listed below:
Here are some UK employment legislations that support the use of a director's letter of appointment:
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Companies Act 2006: This Act requires companies to have at least one director, and sets out the legal duties and responsibilities of directors, including the duty to promote the success of the company and act in its best interests.
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Employment Rights Act 1996: This Act sets out the minimum statutory rights that employees and directors are entitled to, such as the right to a written statement of terms and conditions of employment.
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Equality Act 2010: This Act prohibits discrimination on the basis of protected characteristics, such as age, race, gender, and disability. Companies are required to ensure that their recruitment and appointment processes are fair and non-discriminatory.
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Companies (Miscellaneous Reporting) Regulations 2018: These regulations require companies to report on their corporate governance arrangements, including the appointment and reappointment of directors.
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Corporate Governance Code: This code sets out best practice principles for corporate governance, including the appointment and role of directors. Many companies choose to follow this code voluntarily.
Overall, a director's letter of appointment helps to ensure compliance with these and other relevant employment legislations, by setting out the terms and conditions of the director's appointment in a clear and transparent manner.
Timings
Timings
Follow these best practice actions to get the most from the Non-executive Director appointment letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Selection and Decision | Board/Committee | As part of the selection process |
| 2 | Negotiation and Agreement | Board/Committee | 1-2 weeks |
| 3 | Draft Appointment Letter | HR/Legal | 1 week |
| 4 | Review and Approval | Legal/Management | 1-2 weeks |
| 5 | Issue Non-executive Director Appointment Letter | HR | 1 week before the start date |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Non-executive Director appointment letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
