Exit interview preparation plan template
Our Exit Interview Preparation Plan template facilitates gathering valuable feedback, identifying patterns, and enhancing employee engagement for better retention and growth.
An exit interview preparation plan ensures comprehensive and structured gathering of feedback from departing employees to identify trends, enhance engagement, and drive organisational growth.
- 1 page / 234 words.
- Last updated 02/02/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Exit interview preparation plan
| Activity | Timescale | Responsibility |
| Develop a list of questions to ask the departing employee. | 1-2 weeks before the exit interview | HR Manager |
| Schedule the exit interview. | 1-2 weeks before the exit interview | HR Manager |
| Notify the departing employee of the date, time, and location of the interview. | 1-2 weeks before the exit interview | HR Manager |
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An exit interview preparation plan ensures structured feedback collection, identifying patterns, and retaining valuable insights to enhance employee engagement and support organizational growth. It gathers candid feedback, addresses concerns, and contributes to a better work environment and increased employee retention.
Compliance
Compliance
This Exit interview preparation plan template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Provides employees with certain rights, including the right to a statement of reasons for dismissal and the right to request a written statement of employment particulars.
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Equality Act 2010: Prohibits discrimination in employment on the grounds of protected characteristics such as age, gender, race, disability, religion, and sexual orientation, ensuring fairness and equality in the exit interview process.
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Data Protection Act 2018 (including GDPR): Sets out regulations for the collection, processing, and storage of personal data, ensuring that employee feedback obtained during exit interviews is handled securely and in compliance with data protection laws.
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Health and Safety at Work Act 1974: Ensures that employers have a duty of care towards their employees' health and safety, which includes providing a safe and supportive environment during the exit interview process.
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Employment Equality (Age) Regulations 2006: Prohibits age discrimination, ensuring that departing employees of all ages are treated fairly and respectfully during the exit interview process.
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Whistleblowing Protection: Various legislation, including the Public Interest Disclosure Act 1998, protects employees who raise concerns about wrongdoing within the organisation, allowing them to provide feedback during exit interviews without fear of retaliation.
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Trade Union and Labour Relations (Consolidation) Act 1992: Provides legal protections for employees who are members of trade unions, ensuring their rights to be represented during the exit interview process if they choose to involve their union representative.
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Company policies and contracts: Organisational policies and employment contracts may outline specific processes and obligations related to exit interviews, ensuring consistency and transparency in the implementation of the preparation plan.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Exit interview preparation plan template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
