Agreement to employee request to take second job letter template
Our Agreement to Employee Request to Take a Second Job Letter Template acknowledges and approves an employee's request to take on a second job, ensuring clarity and mutual understanding of expectations.
- 2 pages / 342 words.
- Last updated 18/09/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Agreement to employee request to take second job letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I hope this letter finds you well. We have received your request to take on a second job alongside your current position at [Company Name]. We appreciate your dedication and commitment to our organisation and understand that individuals may seek additional employment opportunities for various reasons.
After reviewing your request, we are pleased to inform you that we grant approval for you to pursue a second job while maintaining your position at [Company Name]. We value your contributions to our team and believe that your ability to manage both roles effectively will not compromise your performance or availability here.
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The Agreement to Employee Request to Take a Second Job Letter template enables employers to formally acknowledge and consent to an employee's request for secondary employment.
It outlines the terms and conditions, ensuring transparency and compliance while facilitating open communication between the employee and the employer.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as and when required.
Compliance
Compliance
This Agreement to employee request to take second job letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Regulates aspects of employment, including an employee's rights to take on additional employment, which should be considered in the agreement.
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Data Protection Act 2018 (incorporating GDPR): Requires that any personal data shared in the letter template is handled in compliance with data protection principles.
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Equality Act 2010: Ensures that the agreement letter is provided without discrimination, offering equal opportunities regardless of protected characteristics.
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National Minimum Wage Act 1998: Specifies wage-related regulations that may be relevant when an employee takes on a second job.
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Working Time Regulations 1998: Governs working time, rest breaks, and hours worked, which might be affected when an employee takes on additional employment.
Timings
Timings
Follow these best practice actions to get the most from the Agreement to employee request to take second job letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Receive Employee's Request | HR/Supervisor | Upon receipt of the request |
| 2 | Review and Assess the Request | HR/Supervisor | Within 1-2 weeks of receiving the request |
| 3 | Develop the Agreement Letter | HR/Legal | Within 1 week of approval |
| 4 | Review and Approval of Letter | Legal/Management | Within 1 week of development |
| 5 | Issue Agreement Letter to Employee | HR | Immediately after approval |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Agreement to employee request to take second job letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
