Agreement to employee request to take second job letter template
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Our Agreement to Employee Request to Take a Second Job Letter Template acknowledges and approves an employee's request to take on a second job, ensuring clarity and mutual understanding of expectations.
Why this letter is necessary
The Agreement to Employee Request to Take a Second Job Letter template enables employers to formally acknowledge and consent to an employee's request for secondary employment.
It outlines the terms and conditions, ensuring transparency and compliance while facilitating open communication between the employee and the employer.
Compliance notes
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Employment Rights Act 1996: Regulates aspects of employment, including an employee's rights to take on additional employment, which should be considered in the agreement.
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Data Protection Act 2018 (incorporating GDPR): Requires that any personal data shared in the letter template is handled in compliance with data protection principles.
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Equality Act 2010: Ensures that the agreement letter is provided without discrimination, offering equal opportunities regardless of protected characteristics.
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National Minimum Wage Act 1998: Specifies wage-related regulations that may be relevant when an employee takes on a second job.
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Working Time Regulations 1998: Governs working time, rest breaks, and hours worked, which might be affected when an employee takes on additional employment.
Implementation timeline
| Step | Description | Responsibility | Timing |
| 1 | Receive Employee's Request | HR/Supervisor | Upon receipt of the request |
| 2 | Review and Assess the Request | HR/Supervisor | Within 1-2 weeks of receiving the request |
| 3 | Develop the Agreement Letter | HR/Legal | Within 1 week of approval |
| 4 | Review and Approval of Letter | Legal/Management | Within 1 week of development |
| 5 | Issue Agreement Letter to Employee | HR | Immediately after approval |
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Specifications
5 mins
342 words, 2 pages A4
1 July 2024
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I hope this letter finds you well. We have received your request to take on a second job alongside your current position at [Company Name]. We appreciate your dedication and commitment to our organisation and understand that individuals may seek additional employment opportunities for various reasons.
After reviewing your request, we are pleased to inform you that we grant approval for you to pursue a second job while maintaining your position at [Company Name]. We value your contributions to our team and believe that your ability to manage both roles effectively will not compromise your performance or availability here.
We do have some important considerations and expectations regarding your employment with us:
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Confidentiality: Please continue to uphold our confidentiality and non-disclosure agreements. Avoid disclosing any sensitive or proprietary information from our organisation in your second job.
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Availability and Performance: Ensure that your work at [Company Name] remains your top priority. We trust that you will continue to meet or exceed our performance expectations and fulfill your job responsibilities effectively.
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Conflict of Interest: Be mindful of potential conflicts of interest between your roles at [Company Name] and your second job. If any conflicts arise, please communicate them promptly to your supervisor or HR.
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Legal and Regulatory Compliance: Comply with all applicable laws and regulations related to your employment with both [Company Name] and your second employer.
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Notification of Changes: Inform us promptly of any changes in your schedule or circumstances that may affect your availability or performance at [Company Name].
This approval is contingent upon your ability to manage your time and responsibilities effectively in both positions. We trust that you will maintain a high level of professionalism and integrity in all your professional endeavors.
If you have any questions or concerns or need further clarification regarding this arrangement, please do not hesitate to reach out to our HR department or your supervisor.
We appreciate your understanding and cooperation in this matter. We look forward to continuing our successful working relationship.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
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