Guide to trialling a hybrid working model

Introduction

In the era of evolving work environments, employers are increasingly considering the adoption of hybrid working models. However, it's prudent to embark on a trial period before committing to such a change. This guide explores the steps HR professionals can take to ensure a successful and effective hybrid working trial period.

Step 1: Assess the Suitability of Hybrid Working

Before launching into a trial period, it's crucial to evaluate whether the hybrid working model aligns with the organization's goals and culture.

HR should:

• Examine the practicality and cultural compatibility of hybrid working.
• Seek buy-in from senior management.
• Identify roles suitable for hybrid work.
• Gather employee feedback on their appetite for hybrid working.

Step 2: Announce the Hybrid Working Trial Period

Once the decision is made to proceed, communicate it effectively.

The announcement should include:

• The rationale for conducting a trial period.
• Details of the hybrid working arrangements during the trial.
• Clear guidelines on workplace attendance and remote work.
• The trial period's duration, including start and end dates.
• The review process for the hybrid working arrangements.
• Methods for employees to provide feedback and address issues.
• Preliminary ground rules, possibly in the form of a draft policy subject to change.

Step 3: Listen to Employee Feedback

During the trial period, it's vital to gather feedback from all staff, not just those directly impacted.

Methods include:

• Employee surveys to assess the effectiveness of hybrid working.
• Encouraging ongoing feedback channels, such as direct communication with line managers or HR.
• Involving line managers to understand the challenges and benefits of managing a hybrid workforce.

Step 4: Adapt as Necessary

Flexibility is key during the trial period. Be prepared to make changes based on feedback and evolving circumstances, such as:

• Adjusting the balance between workplace and remote work.
• Reassessing roles for suitability.
• Adapting COVID-19 safety measures for onsite employees.
• Enhancing remote working technology and equipment.
• Modifying hotdesking arrangements.

Regularly update and communicate changes through policy revisions.

Step 5: Decide and Communicate the Trial Outcome

At the end of the trial, communicate the outcome clearly:

• If the trial was successful, confirm the permanent adoption of the hybrid working model.
• Share findings from the trial and outline next steps, including timelines and contract changes.
• Finalize the hybrid working policy and distribute it to employees.

Step 6: Formalise New Hybrid Working Arrangements

For a permanent transition, formalize the arrangements:

• Consider amending employment contracts to reflect the new working model.
• Alternatively, introduce hybrid working as a discretionary option, maintaining flexibility while ensuring alignment with actual practices.
• Conduct individual discussions with employees to address any unique concerns.

By following these steps, HR professionals can effectively navigate the hybrid working trial period and ensure a smooth transition toward a more flexible and responsive work environment.