Data Protection Impact Assessment (DPIA) template

Introduction

Purpose of DPIA

The purpose of this DPIA is to evaluate and mitigate data protection risks associated with HR data processing activities in compliance with the General Data Protection Regulation (GDPR).

Responsible Parties

• Name: [Your Name]
• Title: HR Manager
• Contact Information: [Your Contact Information]

Scope and Objectives

This DPIA covers HR data processing within [Your Company Name]. Objectives include identifying and addressing potential risks to data subjects' rights and freedoms.

Data Processing Activities

Description of Processing Activities

[Describe HR data processing activities in detail, including data collection, storage, sharing, and retention.]

Data Subjects Involved

[List categories of individuals whose data is processed, e.g., employees, job applicants, contractors.]

Types of Personal Data Processed

[List types of personal data processed, e.g., names, contact information, employment history, performance evaluations.]

Data Protection Risks Assessment

Identification of Risks

[List potential risks to data subjects' rights and freedoms, e.g., unauthorized access, data breaches, inaccuracies.]

Assessment of Risks

[Assess likelihood and severity of each risk, possibly using a risk matrix.]

Data Protection Measures

Mitigation Measures

[Describe measures in place or planned to mitigate identified risks, e.g., access controls, encryption, staff training, privacy policies.]

Rationale for Measures

[Explain the reasons behind choosing each mitigation measure and how it addresses identified risks.]

Legal and Regulatory Compliance

GDPR Compliance

[Confirm compliance with GDPR and specify the legal basis for data processing.]

Consultation

[Describe consultations or discussions with relevant stakeholders or data protection authorities, if applicable.]

Documentation and Records

[Maintain records of DPIA process and findings, including risk assessments, mitigation measures, and approvals.]

Approval and Sign-off

[Obtain approvals from relevant stakeholders, e.g., Data Protection Officer, senior management.]

Monitoring and Review

[Define how the DPIA will be regularly monitored and reviewed to ensure ongoing compliance.]

Conclusion

[Summarize key findings and actions taken to align data processing with data protection principles and requirements.]

Appendices

[Include any supporting documents, e.g., data flow diagrams, privacy notices, or consent forms.]