Share Scheme Trustee Appointment letter template

£ 15

Use this Share Scheme Trustee Appointment letter template to appoint a trustee for your company's share scheme.

What is this letter for?

The purpose of this Share Scheme Trustee Appointment letter template is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Share Scheme Trustee Appointment letter template, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.


Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
368 words, 2 pages A4
Date last reviewed icon
Date last reviewed
1 June 2024
share scheme trustee appointment letter template

Share Scheme Trustee Appointment

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Appointment as Trustee for [Company Name]'s Share Scheme

[Trustee's Name]

[Trustee's Address]

1. Introduction

I am writing to officially appoint you as a Trustee for [Company Name]'s Share Scheme, effective from [Appointment Date]. Your role as Trustee is essential in overseeing and managing the assets and operations related to our share scheme.

2. Duties and Responsibilities

As a Trustee, your primary duties and responsibilities include, but are not limited to:

  • Holding, safeguarding, and managing the shares and assets allocated to the share scheme participants.
  • Ensuring compliance with all relevant laws, regulations, and share scheme documentation.
  • Distributing shares and benefits to eligible participants as outlined in the scheme's rules and provisions.
  • Acting in the best interests of share scheme participants and upholding the fiduciary duty associated with the role.
  • Maintaining accurate records and providing periodic reports to share scheme administrators and participants.
  • Safeguarding the confidentiality of share scheme participants' information and transactions.

3. Terms of Appointment

Your appointment as Trustee is for an initial term of [Specify Term, e.g., three years], subject to renewal or extension as deemed necessary by [Company Name]. Your performance and adherence to your fiduciary duties will be reviewed periodically.

4. Compensation

[Company Name] will compensate you for your services as Trustee. The compensation details, including payment frequency and amounts, will be provided in a separate agreement or as specified in the share scheme's rules.

5. Termination

Your appointment as Trustee may be terminated by [Company Name] for any reason with written notice. Likewise, you may resign from your role as Trustee with written notice to [Company Name].

6. Acceptance of Appointment

By accepting this appointment, you acknowledge and accept your responsibilities as Trustee for [Company Name]'s Share Scheme. You agree to act diligently, ethically, and in the best interests of share scheme participants.

Please sign and return a copy of this letter to confirm your acceptance of the Trustee role.

7. Conclusion

We believe that your expertise and commitment will significantly contribute to the success and integrity of our share scheme. We look forward to a productive and mutually beneficial working relationship.

If you have any questions or require further clarification regarding your role as Trustee, please do not hesitate to contact [Contact Information].


Accepted by:

[Trustee's Signature] [Date]

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Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Why choose our Share Scheme Trustee Appointment letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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