Concern about lateness letter template
Our concern about lateness letter template helps managers formally address punctuality issues with employees, outlining expectations, and offering support to improve timekeeping.
- 1 page / 245 words.
- Last updated 14/12/2024.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Concern about lateness letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Lateness Concern
I refer to our meeting held on [date] in which we discussed my concerns regarding your punctuality. It has come to my attention that since [insert date], you have been late on [number of occasions] occasions.
Punctuality is required of all employees at [insert employer's name]. Persistent lateness decreases productivity and places a burden on colleagues who may have to compensate for your delayed start.
In our discussion, you were [not] able to provide
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The Concern about Lateness Letter serves as a formal communication tool to address recurring lateness issues with an employee. It outlines the employer's concerns regarding the employee's punctuality and emphasises the importance of adhering to scheduled work hours.
This letter aims to initiate a dialogue with the employee about their lateness and its impact on the workplace. It provides an opportunity for the employee to understand the expectations regarding punctuality and to discuss any underlying reasons for their lateness, while also highlighting the potential consequences of continued lateness.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned when a reasonable threshold has been reached.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Concern about lateness letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
