Exit Interview Summary Report template
Our exit interview summary report template equips you with a structured framework for effective use.
Exit Interview Summary Report
Department: ______________________________________
Date: ___________________________________________
Job Description and Duties
-
Aspects of Job Liked the Most:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
-
Aspects of Job Liked the Least:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
-
Job Description Accuracy:
- Yes: ______%
- No: ______%
- Common explanations if No: ________________________________________
-
Duties Clearly Described Initially:
- Yes: ______%
- No: ______%
- Common explanations if No: ________________________________________
-
Changes in Duties Since Starting:
- Yes: ______%
- No: ______%
- Common changes described: ________________________________________
-
Current Job Description Accuracy:
- Yes: ______%
- No: ______%
- Common explanations if No: ________________________________________
-
Suggestions for Job Improvement:
- Common themes: ________________________________________________
- Raised with Manager (Yes/No): /
-
Feeling Valued in Role:
- Yes: ______%
- No: ______%
- Common explanations if No: ________________________________________
-
Workload Perception:
- Acceptable: ______%
- Underworked: ______%
- Overworked: ______%
- Common explanations: _____________________________________________
-
Prospects for Advancement/Promotion:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
Working Conditions
-
Description of Physical Working Conditions:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
-
Suggestions for Improvement in Working Conditions:
- Common themes: ________________________________________________
- Raised with Manager (Yes/No): /
Relationships with Manager and Colleagues
-
Department Morale:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
-
Working Relationship with Colleagues:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
-
Working Relationship with Manager:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
-
Manager Evaluation:
| Aspect | Always | Often | Seldom | Never |
|---|---|---|---|---|
| Explained tasks properly | ______% | ______% | ______% | ______% |
| Gave adequate instructions | ______% | ______% | ______% | ______% |
| Listened to suggestions | ______% | ______% | ______% | ______% |
| Gave adequate help/advice where required | ______% | ______% | ______% | ______% |
| Showed fair/unbiased treatment | ______% | ______% | ______% | ______% |
| Provided constructive feedback on performance | ______% | ______% | ______% | ______% |
| Gave praise where due | ______% | ______% | ______% | ______% |
| Kept informed about progress | ______% | ______% | ______% | ______% |
| Knew and followed company procedures | ______% | ______% | ______% | ______% |
Company Pay and Benefits
- Rating of Company Pay and Benefits:
| Benefit | Very Good | Good | Average | Poor | Very Poor |
|---|---|---|---|---|---|
| Remuneration | ______% | ______% | ______% | ______% | ______% |
| Pension | ______% | ______% | ______% | ______% | ______% |
| Long service award | ______% | ______% | ______% | ______% | ______% |
| Bonus scheme | ______% | ______% | ______% | ______% | ______% |
| Company car / car allowance | ______% | ______% | ______% | ______% | ______% |
| Employee share scheme | ______% | ______% | ______% | ______% | ______% |
| Occupational health scheme | ______% | ______% | ______% | ______% | ______% |
| Sick pay | ______% | ______% | ______% | ______% | ______% |
| Health insurance | ______% | ______% | ______% | ______% | ______% |
| Life insurance | ______% | ______% | ______% | ______% | ______% |
| Season ticket loan scheme | ______% | ______% | ______% | ______% | ______% |
Company Communication
-
Team/Department Communication:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
-
Inter-Department Communication:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
-
Informed About Company Happenings:
- Yes: ______%
- No: ______%
- Common explanations if No: ________________________________________
-
Suggestions for Communication Improvement:
- Common themes: ________________________________________________
- Raised with Manager (Yes/No): /
Training and Development
-
Effective Induction:
- Yes: ______%
- No: ______%
- Common explanations if No: ________________________________________
-
Adequate Training/Coaching:
- Yes: ______%
- No: ______%
- Common explanations if No: ________________________________________
-
Opinion on Career Development Opportunities:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
-
Availability of Right Training:
- Yes: ______%
- No: ______%
- Common explanations if No: ________________________________________
Work-Life Balance
-
Feeling About Work-Life Balance:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
-
Requests for Flexible Working Hours:
- Yes: ______%
- No: ______%
- If Yes, Request and Outcome: ________________________________________
-
Suggestions for Work-Life Balance Improvement:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
-
Rating of Work-Life Balance Benefits:
| Benefit | Very Good | Good | Average | Poor | Very Poor |
|---|---|---|---|---|---|
| Maternity pay and leave | ______% | ______% | ______% | ______% | ______% |
| Paternity pay and leave | ______% | ______% | ______% | ______% | ______% |
| Adoption pay and leave | ______% | ______% | ______% | ______% | ______% |
| Childcare | ______% | ______% | ______% | ______% | ______% |
| Career break scheme | ______% | ______% | ______% | ______% | ______% |
Overall Company Experience
- Rating of Various Aspects:
| Aspect | Very Good | Good | Average | Poor | Very Poor |
|---|---|---|---|---|---|
| Work equipment | ______% | ______% | ______% | ______% | ______% |
| IT services | ______% | ______% | ______% | ______% | ______% |
| HR services | ______% | ______% | ______% | ______% | ______% |
| Parking facilities | ______% | ______% | ______% | ______% | ______% |
| Canteen facilities | ______% | ______% | ______% | ______% | ______% |
| Sport/social facilities | ______% | ______% | ______% | ______% | ______% |
| First aid | ______% | ______% | ______% | ______% | ______% |
| Security | ______% | ______% | ______% | ______% | ______% |
| Company reputation | ______% | ______% | ______% | ______% | ______% |
-
Company Reputation as an Employer:
- Yes: ______%
- No: ______%
- Common explanations if No: ________________________________________
-
Recommendation of Company as an Employer:
- Yes: ______%
- No: ______%
- Common explanations if No: ________________________________________
-
Company Perceived as Ethical:
- Yes: ______%
- No: ______%
- Common explanations if No: ________________________________________
Reason for Leaving
-
Reason for Leaving:
- Common reasons: ________________________________________________
- Examples: _______________________________________________________
-
New Company (if applicable): ____________________________________
-
New Job Role (if applicable): ____________________________________
-
Perceived Benefits of New Job:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
-
Additional Comments on Decision to Leave:
- Common themes: ________________________________________________
- Examples: _______________________________________________________
Summary of Action Items:
- [First Action Item based on common themes]
- [Second Action Item based on common themes]
- [Third Action Item based on common themes]
Next Steps:
- [Summary of immediate next steps to address key issues]
Prepared by: [Your Name]
Position: [Your Position]
Date: [Date]
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What is this for?
This Exit Interview Summary Report template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
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