Investigation outcome for witness (no action) letter template
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Our Investigation Outcome for witness (No Action) Letter Template provides clear, respectful communication to employees when no further action is taken, ensuring transparency.
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Why this letter is necessary
The Investigation Outcome for witness (No Action) Letter is a formal notification to a witness involved in an investigation, informing them that the case has concluded with no further action required. This letter ensures the witness understands the investigation’s closure and that their participation was valued, reinforcing the organisation's commitment to transparent and respectful processes.
Designed to acknowledge the witness's cooperation, this letter supports ongoing trust and reassures them of the process's fairness and resolution.
Workflow sequence
Investigation meeting script
Efficiently conduct investigations with our structured meeting script, promoting fairness, consistency, and thoroughness in gathering evidence
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Implementation timeline
| Step | Description | Responsibility | Timing |
| 1 | Gather evidence and conduct investigation, including interviews of witnesses | HR / Investigating Manager | 1-2 weeks before the outcome letter |
| 2 | Analyze findings and conclude that no action is required against the witness | HR / Investigating Manager | 1-2 days after completing interviews |
| 3 | Draft the Investigation Outcome letter stating that no action will be taken and outlining the findings | HR | 1-2 days after analysis |
| 4 | Schedule a meeting with the witness to discuss the outcome and present the letter | HR / Investigating Manager | Within 1 week of drafting the letter |
| 5 | Provide the witness with the letter, answer any questions, and follow up if needed | HR | Immediately during the meeting; follow-up within 1 week if needed |
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Specifications
5 mins
75 words, 1 page A4
1 November 2024
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Investigation meeting follow-up
I wanted to thank you for your time and cooperation in attending the recent investigation meeting. Your input was valuable in helping us review the matter thoroughly and fairly.
After completing our review, I can confirm that no further action will be taken on this issue. Please be assured that any information shared remains confidential.
Thanks once again for your support and understanding. If you have any further questions, please feel free to reach out.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
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