Investigation outcome for witness (no further action) letter template
Supporting information
Our investigation outcome for witness (no further action) letter template provides clear, respectful communication to employees when no further action is taken, ensuring transparency.
Investigation outcome for witness (no further action) letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Investigation meeting follow-up
I wanted to thank you for your time and cooperation in attending the recent investigation meeting. Your input was valuable in helping
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What is this for?
The investigation outcome for witness (no further action) letter is a formal notification to a witness involved in an investigation, informing them that the case has concluded with no further action.
This letter ensures the witness understands the investigation’s closure and that their participation was valued, reinforcing the organisation's commitment to transparent and respectful processes.
Designed to acknowledge the witness's cooperation, this letter supports ongoing trust and reassures them of the process's fairness and resolution.
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Documentation sequence
Investigation meeting script
Efficiently conduct investigations with our structured meeting script, promoting fairness, consistency, and thoroughness in gathering evidence
.Process timescales
Best practice for using the Investigation outcome for witness (no further action) letter template, including key actions before, during, and after implementation.
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| Step | Description | Responsibility | Timing |
| 1 | Gather evidence and conduct investigation, including interviews of witnesses | HR / Investigating Manager | 1-2 weeks before the outcome letter |
| 2 | Analyse findings and conclude that no action is required against the witness | HR / Investigating Manager | 1-2 days after completing interviews |
| 3 | Draft the Investigation Outcome letter stating that no action will be taken and outlining the findings | HR | 1-2 days after analysis |
| 4 | Schedule a meeting with the witness to discuss the outcome and present the letter | HR / Investigating Manager | Within 1 week of drafting the letter |
| 5 | Provide the witness with the letter, answer any questions, and follow up if needed | HR | Immediately during the meeting; follow-up within 1 week if needed |
