Policies, contracts, letters, guidance and HR support tools for UK employers.
View full libraryUK-specific • Editable • Instant download • 12 months' updates
A template to invite an employee to an informal capability meeting where initial concerns about performance are addressed.
-invite-letter-template.jpg "Capability meeting (informal) invite letter template")
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Invitation to capability meeting
I am writing to invite you to an informal capability meeting to discuss my concerns about your performance in your role as [Job Title].
The meeting will take place on [Date] at [Time] in [Location] with me.
The
Need the complete Capability process?
Explore the Capability templates toolkitUse these best practice actions, recommended timescales and process stages to understand when and how the Capability meeting (informal) invite letter should be used, helping ensure each step is handled consistently and appropriately documented.
-invite-letter-template-preview.jpg "Capability meeting (informal) invite letter template preview")
This template provides a professional, clear format for inviting an employee to an informal capability meeting. It ensures the tone remains fair and supportive throughout.
The letter sets out the meeting purpose, details, and reassures that no decision will be made without discussion.
Using this template helps organisations meet legal and procedural obligations while maintaining respect and empathy for the employee.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Capability meeting (informal) invite letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
How this content is developed and reviewed
The Capability meeting (informal) invite letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing capability processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Capability toolkit
8 templates
£34.90
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
Management library
467 templates
Full library
776 templates