Capability meeting (formal stage 1) outcome confirmation letter template
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Confirms the outcome of a Stage 1 capability meeting and outlines the next steps, including improvement plans, warnings, or appeal rights.
- Includes Capability meeting (formal stage 1) outcome confirmation letter template, plus 12 months’ access with all updates provided free of charge and notified to you.
- UK-specific accuracy.
- 164 words over 1 page.
- Last updated 05/05/2025.
- Format: Word / plain text / email.
- Delivery: Instant download after purchase (no physical item).
- Access: Download link shown here after checkout.
- This Capability meeting (formal stage 1) outcome confirmation letter template will SAVE you up to 30 mins drafting & research. Save cost. Reduce risk.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Outcome of formal stage 1 capability meeting
I am writing to confirm the outcome of the formal Stage 1 capability meeting held on [Date], which was attended by [Names of attendees].
During the meeting, we discussed the concerns about your performance in your role as [Job Title]. We also considered your comments and any relevant context
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Capability meeting (formal stage 1) outcome confirmation letter template purpose
This letter formally records the outcome of a Stage 1 capability meeting. It ensures clarity for the employee about the decision made and what happens next.
Whether a warning is issued or a support plan is implemented, the letter provides transparency and helps the employee understand expectations.
It supports a fair, consistent approach to performance management and outlines the employee’s right to appeal the decision.
Practical application of a Capability meeting (formal stage 1) outcome confirmation letter template
- The Capability meeting (formal stage 1) outcome confirmation letter template should be actioned / delivered as soon as reasonably practical.
Timings
Timings
Follow these best practice actions to get the most from the Capability meeting (formal stage 1) outcome confirmation letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Document the agreed outcome of the formal Stage 1 capability meeting, including any support measures, timescales for improvement, and potential consequences if progress is not made. | HR / Line Manager | Immediately following the meeting (within 1 working day) |
| 2 | Draft the Capability Meeting (Formal Stage 1) Outcome Confirmation Letter summarising the meeting discussion, outcome, expectations, review period, and right of appeal. | HR | Within 1-2 working days after the meeting |
| 3 | Check the letter for accuracy and ensure alignment with meeting notes and any agreed action plan. | HR / Line Manager | Immediately after drafting |
| 4 | Send the outcome letter to the employee via email or post, retaining a signed or dated copy on file. | HR | Within 2-3 working days of the meeting |
| 5 | Monitor the employee's progress during the review period and provide support in line with the improvement plan. Schedule a follow-up review meeting. | Line Manager | Ongoing over agreed review period (e.g., 4-8 weeks) |
Frequently Asked Questions about a Capability meeting (formal stage 1) outcome confirmation letter template
Frequently Asked Questions about a Capability meeting (formal stage 1) outcome confirmation letter template
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Can I use the Capability meeting (formal stage 1) outcome confirmation letter template in my small business?
Yes. The Capability meeting (formal stage 1) outcome confirmation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is the Capability meeting (formal stage 1) outcome confirmation letter template compliant with 2026 UK employment law?
Absolutely. Like the Capability meeting (formal stage 1) outcome confirmation letter template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise the Capability meeting (formal stage 1) outcome confirmation letter template for my organisation?
Yes, we highlight the areas of the Capability meeting (formal stage 1) outcome confirmation letter template that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the Capability meeting (formal stage 1) outcome confirmation letter template?
Yes. Once purchased, you'll be able to download the Capability meeting (formal stage 1) outcome confirmation letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just a Capability meeting (formal stage 1) outcome confirmation letter template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Capability meeting (formal stage 1) outcome confirmation letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
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Why should I use this Capability meeting (formal stage 1) outcome confirmation letter template, and not AI to generate it?
The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process, whereas purchasing the Capability meeting (formal stage 1) outcome confirmation letter template from us mitigates that risk.
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