Verbal warning for excessive absence letter template
Our Verbal Warning for Excessive Absence Letter Template addresses attendance issues professionally, promoting improved attendance and accountability.
Use it to inform an employee of the first stage of the disciplinary process due to them being absent on a high number of occasions.
An informal verbal warning is often all you need to improve an employee’s conduct or performance.
- 1 page / 135 words
- Instantly download as Word / PDF / plain text
- Suitable for worldwide use (but check local legislation)
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Verbal warning for excessive absence letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Notice of Verbal Warning
I refer to our informal meeting of [date]. In accordance with company policy, this letter is to serve as a verbal warning for your excessive absenteeism. You must immediately improve your attendance record to acceptable standards or further discipline, including
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The purpose of a Verbal Warning for Excessive Absence Letter Template is to address an employee's excessive absenteeism. The letter serves as a verbal warning, officially notifying the employee about their attendance concerns and the potential impact on their job performance and the organisation.
It emphasises the importance of improved attendance and holds the employee accountable for their attendance record. The template aims to prompt the employee to take corrective action and maintain better attendance in the future, while also providing documentation of the verbal warning in case further disciplinary measures are necessary.
It helps in promoting a culture of attendance and punctuality while ensuring fair and consistent treatment of employees in addressing attendance issues.
Direction:
Compliance
Compliance
This Verbal warning for excessive absence letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Provides guidelines on conducting disciplinary procedures, including verbal warnings, and the right to be informed in writing.
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Equality Act 2010: Ensures fair treatment during disciplinary processes, prohibiting discrimination based on protected characteristics, including absences related to disabilities or medical conditions.
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ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary matters, including the use of verbal warnings, and emphasizes the importance of clear communication.
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Data Protection Act 2018: Ensures that employee data related to disciplinary matters, including absences and warnings, is handled securely and confidentially.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Verbal warning for excessive absence letter template, to understand the workflow.
Concern about absence letter
Our Concern about absence Letter template is used to notify an employee that you have a concern over their level of absence, that may warrant disciplinary action should it happen again.
Disciplinary hearing invitation letter
If you are considering taking disciplinary action against an employee, issue this model disciplinary hearing invitation letter template.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Verbal warning for excessive absence letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. Like the Verbal warning for excessive absence letter template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise this template for my organisation?
Yes, in the Verbal warning for excessive absence letter template, as with all of our templates, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the template?
Yes. Once purchased, you'll be able to download the Verbal warning for excessive absence letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Verbal warning for excessive absence letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
