Notice of suspension letter template
Our Notice of Suspension Letter Template ensures a formal and clear communication during employee suspension, preserving procedural fairness.
This letter is used to confirm an employees suspension while a disciplinary investigation takes place.
- 1 page / 149 words.
- Last updated 16/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Notice of suspension letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Notice of suspension
In accordance with the organisation's disciplinary rules and procedures [and following our conversation of [date]], I confirm that you are suspended on full pay pending an investigation into the allegations made against you of [describe allegation / offence]. This suspension is in order to allow
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A Notice of Suspension Letter informs an employee of their temporary suspension while an investigation into an allegation takes place. It states the reasons for suspension, the duration, and employee rights. The letter ensures clear communication and compliance during the suspension period, kept on record by the employer.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as soon as reasonably possible after an allegation has been raised that would warrant suspension.
Compliance
Compliance
This Notice of suspension letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Provides guidelines on suspension as part of the disciplinary process and the right to be informed in writing.
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Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics during suspension.
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ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary issues, including suspension, and emphasises the importance of clear communication.
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Data Protection Act 2018: Ensures that employee data related to suspension, such as the reasons and duration, is handled securely and confidentially.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Notice of suspension letter template, to understand the workflow.
Disciplinary hearing invitation letter
If you are considering taking disciplinary action against an employee, issue this model disciplinary hearing invitation letter template.
Timings
Timings
Follow these best practice actions to get the most from the Notice of suspension letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Incident or Concern Arises: An incident or concern is raised, warranting an investigation or suspension. | HR/Management | N/A |
| 2 | Preliminary Investigation: Conduct a preliminary investigation to gather relevant information and assess the seriousness of the incident. | HR/Management | Within 1-2 working days |
| 3 | Suspension Decision: If necessary, the decision to suspend the employee pending a full investigation is made. | HR/Management | Within 1-2 working days after investigation |
| 4 | Notice of Suspension Letter: Issue a formal Notice of Suspension Letter to the employee, clearly stating the reasons for the suspension and the expected duration. | HR/Management | Within 1 working day after suspension decision |
| 5 | Full Investigation: Conduct a comprehensive investigation into the incident, ensuring it is fair, impartial, and timely. | HR/Management | Timely and efficiently as per complexity |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Notice of suspension letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
