New starter personal details form template
A New Starter Personal Details Form collects vital information about new employees, enabling efficient communication and record-keeping in organisations.
- 2 pages / 258 words
- Instantly download as Word / PDF / plain text
- Suitable globally (check local legislation)
Save 30 mins drafting time, and reduce your risk.
New starter personal details form
Personal
| Full name (with title and forenames): | |
| Address: | |
| Home telephone: | |
| Mobile telephone: | |
| Date of birth: | |
| Gender: | |
| Marital status: |
Role
| Start date: | |
| Job title: | |
| Department: |
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The purpose of a New Starter Personal Details Form is to collect essential information about a new employee, including contact details, emergency contacts, bank details, and other relevant personal information.
It ensures accurate record-keeping and facilitates effective communication and administration within the organization.
Direction:
Compliance
Compliance
This New starter personal details form template incorporates relevant UK laws and HR standards, including those listed below:
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The Data Protection Act 2018: Employers must ensure that any personal data collected from new starters is handled in accordance with data protection regulations. The form should include a privacy notice, explaining how the data will be used and stored, and obtain the candidate's consent to process their data.
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The Equality Act 2010: Employers must ensure that the form does not infringe on any protected characteristics, such as age, race, gender, or disability, and is non-discriminatory in nature.
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The National Minimum Wage Act 1998: Employers must ensure that they have accurate information regarding the new starter's age, as this will affect the minimum wage that they are entitled to.
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The Immigration, Asylum and Nationality Act 2006: Employers must ensure that they have accurate information regarding the new starter's right to work in the UK, and may need to request additional documentation to confirm this.
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The Working Time Regulations 1998: Employers must ensure that they have accurate information regarding the new starter's working hours, and any relevant breaks or rest periods that they are entitled to.
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The Health and Safety at Work etc. Act 1974: Employers may need to collect information about the new starter's health and safety requirements, such as any medical conditions or disabilities that may require reasonable adjustments to be made.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this New starter personal details form template for small businesses?
Yes. The New starter personal details form template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this New starter personal details form template compliant with 2025 UK employment law?
Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise this New starter personal details form template for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the New starter personal details form template?
Yes. Once purchased, you'll be able to download the New starter personal details form template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need a full HR toolkit, not just the New starter personal details form template?
If you're looking for broader support, we also offer toolkits and library bundles that include the New starter personal details form template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
