Menopause policy template
Our Menopause Policy Template establishes guidelines, support mechanisms, and accommodations to ensure a supportive and inclusive work environment for employees experiencing menopause.
- 3 pages / 1,178 words.
- Last updated 31/01/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Menopause policy
1 Overview
1.1 The purpose of this policy is to provide details of how the Company will support individuals in the workplace who may be experiencing issues as a result of symptoms of the menopause.
1.2 The Company aims to create a culture that encourages an open forum between Managers and employees to enable discussions to take place about any matters associated with the menopause and to create supportive working environment.
2 Scope
2.1 This policy is applicable to all employees of [company name].
3 General Principles
3.1 Aims
3.1.1 The aims of this policy are to:
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Foster an environment in which colleagues can openly and comfortably instigate conversations or engage in discussions about menopause.
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Ensure everyone understands what menopause is, can confidently approach the subject,
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The Menopause Policy is a comprehensive framework designed to support employees experiencing menopause-related symptoms in the workplace. It outlines procedures for managing absences, providing accommodations, and promoting awareness and education.
This policy aims to create a supportive and inclusive environment where employees feel comfortable discussing their needs and accessing appropriate resources.
By implementing a Menopause Policy, organisations demonstrate their commitment to employee well-being and equality, fostering a culture of understanding and support around menopause-related issues. This policy helps to destigmatise discussions around menopause, promote open communication, and ensure that employees receive the necessary support to navigate this natural life transition effectively.
Send to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Issue during onboarding / after changes / planned refresher.
Compliance
Compliance
This Menopause policy template incorporates relevant UK laws and HR standards, including those listed below:
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The Equality Act 2010: This legislation requires employers to eliminate discrimination and promote equal opportunities for all employees. It prohibits direct and indirect discrimination, harassment, and victimisation related to age, sex, or disability.
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The Health and Safety at Work Act 1974: This legislation requires employers to ensure the health, safety, and welfare of their employees while at work. This includes managing risks associated with menopause-related symptoms such as hot flushes, fatigue, and reduced concentration.
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The Employment Rights Act 1996: This legislation entitles employees to various rights such as the right to request flexible working arrangements, including changes to working hours and location, to help manage menopause symptoms.
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The Working Time Regulations 1998: This legislation sets out the minimum rest breaks, maximum working hours, and holiday entitlements for employees. Employers should ensure that menopause policies consider the impact of these regulations on employees experiencing menopause.
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The Data Protection Act 2018: This legislation sets out the rules for handling personal data. Employers must ensure that any personal data collected as part of a menopause policy is handled in compliance with these rules.
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The Flexible Working Regulations 2014: This legislation provides employees with the right to request flexible working arrangements, including changes to working hours and location, to help manage menopause symptoms. Employers must consider all such requests in a reasonable manner.
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The Mental Health (Discrimination) Act 2013: This legislation makes it unlawful to discriminate against employees with mental health conditions. Employers should ensure that their menopause policies take into account the mental health impact of menopause-related symptoms.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Menopause policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
