Investigation meeting invitation (to subject of allegation) letter template
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If an employee is suspected of misconduct, the employer must carry out a fair and proper investigation into the allegations and determine the facts of the case through gathering evidence.
It may be necessary for the employer to hold an investigatory meeting with the employee concerned.
Where an investigatory meeting is necessary, the employer should give the employee advance warning and time to prepare for it.
Use this model letter to invite the employee who is the subject of an allegation of misconduct to an investigation meeting.
- 1 page / 113 words
- Instantly download as Word / PDF / plain text
- Suitable for worldwide use (but check local legislation)
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Investigation meeting invitation (to subject of allegation) letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Investigation meeting invitation
I am writing to advise you that you are required to attend an investigation meeting on [date] at [time] at [location]. The meeting is to discuss the following allegation(s):
- [Insert details of allegation(s)]
[name]
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An investigation meeting invitation letter is a formal document that is sent to an employee to invite them to attend a meeting to discuss an issue or incident that requires investigation. The letter should be written in a clear and concise manner, and should include the following information:
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Purpose of the meeting: Explain the reason for the meeting, including any specific allegations or concerns that need to be discussed.
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Date and time: Provide the date and time of the meeting, as well as the location.
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Attendees: List the names of the individuals who will be attending the meeting, including any managers or HR representatives.
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Procedure: Explain the procedure that will be followed during the meeting, such as the format of the meeting and how evidence or information will be presented.
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Confidentiality: Explain that the matter under investigation is confidential, and that the employee should not discuss it with anyone outside of the meeting.
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Contact information: Provide contact information for the person who will be conducting the investigation, in case the employee has any questions or concerns.
It is important to ensure that the employee has a clear understanding of the purpose and scope of the meeting, and that their rights are respected throughout the process.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Investigation meeting invitation (to subject of allegation) letter template, to understand the workflow.
Investigation plan
Our Investigation Plan Template provides a clear structure for conducting fair, thorough, and compliant workplace investigations, ensuring consistency and efficiency.
Investigation meeting script
Efficiently conduct investigations with our structured meeting script, promoting fairness, consistency, and thoroughness in gathering evidence
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Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Investigation meeting invitation (to subject of allegation) letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. Like the Investigation meeting invitation (to subject of allegation) letter template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise this template for my organisation?
Yes, in the Investigation meeting invitation (to subject of allegation) letter template, as with all of our templates, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the template?
Yes. Once purchased, you'll be able to download the Investigation meeting invitation (to subject of allegation) letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Investigation meeting invitation (to subject of allegation) letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
