Invitation of witness to disciplinary hearing letter template
Our Invitation of Witness to Disciplinary Hearing Letter Template ensures a fair and transparent process, securing essential testimony for a comprehensive hearing.
- 2 pages / 252 words.
- Last updated 17/01/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Invitation of witness to disciplinary hearing letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Invitation to attend disciplinary hearing as witness
You have been called as a witness to attend a disciplinary hearing on [date] at [time] at [place]. This hearing has been arranged for a disciplinary panel to hear evidence and make a decision about [name of employee]'s conduct in the workplace [on [date of allegations] ].
We are calling you to give evidence at the hearing because you have already assisted us with the investigation by [attending an investigatory interview] or [submitting a witness statement].
You
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The purpose of an Invitation of Witness to Disciplinary Hearing Letter Template is to formally invite witnesses to participate in a disciplinary hearing.
The letter serves as a formal request, notifying potential witnesses about the hearing and their role in providing relevant testimony. It includes essential details such as the date, time, and location of the hearing, as well as the specific information required from the witnesses.
The template aims to ensure a fair and transparent disciplinary process by gathering relevant information and testimony from witnesses who may have firsthand knowledge of the incident or behavior under investigation. It helps in conducting a comprehensive hearing, allowing all parties involved to present their perspectives and evidence for a well-informed decision.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned no later than 2 clear working days prior to the hearing, to ensure that the witness has reasonable time to prepare.
Compliance
Compliance
This Invitation of witness to disciplinary hearing letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Provides guidelines on conducting disciplinary hearings and the right to call witnesses to present evidence.
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Equality Act 2010: Ensures that witnesses are treated fairly and not discriminated against based on protected characteristics.
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ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for conducting disciplinary hearings, including involving witnesses.
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Data Protection Act 2018: Ensures that employee data related to disciplinary hearings, including witness information, is handled securely and confidentially.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Invitation of witness to disciplinary hearing letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
