Invitation of witness to disciplinary hearing letter template
Our Invitation of Witness to Disciplinary Hearing Letter Template ensures a fair and transparent process, securing essential testimony for a comprehensive hearing.
- 2 pages / 252 words
- Instantly download as Word / PDF / plain text
- Suitable for worldwide use (but check local legislation)
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Invitation of witness to disciplinary hearing letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Invitation to attend disciplinary hearing as witness
You have been called as a witness to attend a disciplinary hearing on [date] at [time] at [place]. This hearing has been arranged for a disciplinary panel to hear evidence and make a decision about [name of employee]'s conduct in the workplace [on [date of allegations] ].
We are calling you to give evidence at the hearing because you have already assisted us with the investigation by [attending an investigatory interview] or [submitting a witness statement].
You
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The purpose of an Invitation of Witness to Disciplinary Hearing Letter Template is to formally invite witnesses to participate in a disciplinary hearing.
The letter serves as a formal request, notifying potential witnesses about the hearing and their role in providing relevant testimony. It includes essential details such as the date, time, and location of the hearing, as well as the specific information required from the witnesses.
The template aims to ensure a fair and transparent disciplinary process by gathering relevant information and testimony from witnesses who may have firsthand knowledge of the incident or behavior under investigation. It helps in conducting a comprehensive hearing, allowing all parties involved to present their perspectives and evidence for a well-informed decision.
Direction:
Compliance
Compliance
This Invitation of witness to disciplinary hearing letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Provides guidelines on conducting disciplinary hearings and the right to call witnesses to present evidence.
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Equality Act 2010: Ensures that witnesses are treated fairly and not discriminated against based on protected characteristics.
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ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for conducting disciplinary hearings, including involving witnesses.
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Data Protection Act 2018: Ensures that employee data related to disciplinary hearings, including witness information, is handled securely and confidentially.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Invitation of witness to disciplinary hearing letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. Like the Invitation of witness to disciplinary hearing letter template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise this template for my organisation?
Yes, in the Invitation of witness to disciplinary hearing letter template, as with all of our templates, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the template?
Yes. Once purchased, you'll be able to download the Invitation of witness to disciplinary hearing letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Invitation of witness to disciplinary hearing letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
