Offer of permanent employment (from agency) letter template
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Our Offer of Permanent Employment (from Agency) Letter Template formalises the transition from assignment to permanent employment, outlining terms and welcoming candidates to the company permanently.
- 2 pages / 335 words.
- Last updated 28/08/2022.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Offer of permanent employment (from agency) letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Permanent employment with [Company]
I write in relation to your assignment with [Company], which commenced on [date] and which is due to come to an end on [date].
We would like to offer you a permanent position as [job title] to commence on [date] [, subject to the receipt of [satisfactory references] ]. The starting salary will be [salary] and you will be required to work [number of hours] per week.
[There will be a period of [number] weeks between the completion of your assignment with the agency and the start of your permanent employment. Therefore, your continuous employment with [Company] will be from [date
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The Offer of Permanent Employment (from agency) Letter Template serves as a formal document through which an employer extends a permanent job offer to a candidate previously placed on an assignment with them. This letter outlines the terms and conditions of the permanent position, including job responsibilities, remuneration, and any additional benefits, providing clarity to the candidate transitioning from temporary to permanent employment.
This template streamlines the process of offering permanent employment, fostering transparent communication between the agency and the candidate.
It ensures that both parties are aligned on the terms of the new role, contributing to a smooth transition and helping to establish a positive employer-employee relationship in the permanent capacity.
It is usually delivered to the Candidate by the Employer / HR.
It should be actioned as soon as possible after the decision has been made.
Compliance
Compliance
This Offer of permanent employment (from agency) letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Outlines the legal rights and obligations for both employers and employees in employment contracts, including offers of permanent employment.
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Agency Workers Regulations 2010: Regulates the rights of agency workers and may require specific information to be included in offers of permanent employment from agencies.
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Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within the offer letter in compliance with data protection principles.
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Equality Act 2010: Ensures that offers of permanent employment do not discriminate against individuals based on protected characteristics.
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Employment Agencies Act 1973: Governs the conduct of employment agencies and the terms under which they offer permanent employment to candidates.
An offer of permanent employment (from agency) letter is crucial for clarifying the terms of a permanent role, including compensation, benefits, and job responsibilities, protecting both parties from legal disputes and misunderstandings.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Offer of permanent employment (from agency) letter template, to understand the workflow.
Contract of employment (enhanced)
Our Contract of Employment or Statement of Terms and Conditions Template ensures legal compliance, providing employees with essential details about their employment.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Offer of permanent employment (from agency) letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
