Absence improvement checklist template
Our Absence Improvement Checklist Form Template streamlines tracking and managing employee absences, enhancing productivity and reducing absenteeism.
- 2 pages / 571 words
- Instantly download as Word / PDF / plain text
- Suitable for worldwide use (but check local legislation)
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Absence improvement checklist
Informal meeting
1. Full details of the employees absence record along with reasons should be made available to both participants.
2. The employee should be made aware of the date and location of the meeting and the reasons for it.
3. In the meeting the employee should be given the opportunity to explain their absence records and present any evidence required.
4. If there are medical problems it may be necessary to adjourn the meeting for medical advice.
5. The manager should set out clearly the improvements expected and the time scale over which these improvements must be achieved.
6. Written confirmation of the outcome of the meeting will be given to the employee and a copy recorded on their personnel files.
First formal hearing
Invitation to hearing - model letter
If there is no improvement further to the informal meeting, this hearing should be arranged.
1. Prior to calling a hearing, full details of absence record along with reasons should be made available to all participants.
2. The employee should be
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The purpose of the Absence Improvement Checklist Form Template is to assist HR personnel and managers in identifying patterns of absenteeism among employees and implementing strategies to improve attendance. This is a robust checklist to ensure that key matters are dealt with and considerations are made when managing an absence improvement programme.
This checklist form allows systematic tracking and analysis of employee absences, helping to pinpoint recurring issues and potential causes of absenteeism. By using this template, HR can develop targeted interventions, provide support to employees facing attendance challenges, and ultimately foster a more productive and engaged workforce.
The form serves as a valuable tool in implementing an absence improvement policy and promoting a positive attendance culture within the organisation.
Direction:
Compliance
Compliance
This Absence improvement checklist template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Employees' rights to statutory leave, such as annual leave and sick leave, are protected.
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Equality Act 2010: Ensures non-discrimination in managing absences, considering employees' protected characteristics.
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Health and Safety at Work Act 1974: Employers must ensure a safe work environment that minimizes absences due to work-related injuries or illnesses.
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Working Time Regulations 1998: Sets limits on working hours and rest breaks, which can impact employee attendance.
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Data Protection Act 2018: Ensures that employee data, including absence records, is handled securely and confidentially.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Absence improvement checklist template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
