Gifts from clients or suppliers policy template
Our Gifts from Clients or Suppliers Policy template ensures transparency, prevents conflicts of interest, and helps employees handle gifts ethically and compliantly.
- 2 pages / 464 words.
- Last updated 22/10/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Gifts from clients or suppliers policy
1 Overview
1.1 The Company is committed to upholding the highest standards of integrity, transparency, and professionalism in all business interactions. While gestures of goodwill from customers, clients, and suppliers may be well-intended, it is essential to ensure that such gifts or hospitality do not influence business decisions or create conflicts of interest.
1.2 By adhering to this policy, employees help maintain a transparent and ethical working environment that protects both the Company’s reputation and their own professional integrity. It ensures that all business decisions remain objective and in the best interests of the Company.
2 Scope
2.1 This policy applies to all employees of [Company Name] and governs the receipt of gifts, rewards, or hospitality from any third party, including customers, clients, and suppliers.
3 General Principles
3.1 Policy Statement
Employees must not accept any gift or hospitality that could compromise their professional judgment or
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The Gifts from Clients or Suppliers Policy sets out guidelines for receiving and handling gifts to ensure integrity, transparency, and compliance with ethical and legal standards. It helps prevent conflicts of interest and maintains professional relationships.
The policy outlines what constitutes an acceptable gift, reporting requirements, and any restrictions, ensuring fairness and accountability across the organisation.
Send to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Issue during onboarding / after changes / planned refresher.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Gifts from clients or suppliers policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
