Invitation to discuss hybrid working application letter template
Our Invitation to Discuss Hybrid Working Application Letter Template formally invites an employee to discuss their hybrid work application, promoting open communication and alignment on expectations.
- 2 pages / 321 words.
- Last updated 15/10/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Invitation to discuss hybrid working application letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I hope this message finds you well. I wanted to acknowledge and thank you for your recent application for hybrid working at [Company Name]. We truly value your interest in this flexible work arrangement, and we would like to invite you to a discussion to further explore and address your request.
Date: [Proposed Date]
Time: [Proposed Time]
Location: [Location or Virtual Meeting Link]
Agenda
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Review of Your Hybrid Working Application: We will begin by discussing the details of your application, including your preferred hybrid work schedule and any specific considerations you have in mind.
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Benefits
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The Invitation to Discuss Hybrid Working Application Letter serves as a formal communication to invite employees for a discussion regarding their request for hybrid work arrangements.
It aims to initiate a constructive dialogue, clarify expectations, and assess feasibility, promoting transparency and collaboration in shaping the future of work within the organisation.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned ideally within 5 working days of receiving an application.
Timings
Timings
Follow these best practice actions to get the most from the Invitation to discuss hybrid working application letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Receive Hybrid Working Application | HR/Supervisor | Upon receipt of the application |
| 2 | Review the Application | HR/Supervisor | Within 1-2 weeks of receiving the application |
| 3 | Develop the Invitation Letter | HR/Management | Within 1 week of application review |
| 4 | Review and Approval of Letter | HR/Management | Within 1 week of development |
| 5 | Issue Invitation Letter to Employee | HR | Immediately after approval |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Invitation to discuss hybrid working application letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
