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Notification of intention to take Shared Parental Leave letter template

Notification of intention to take Shared Parental Leave letter template cover image
Notification of intention to take Shared Parental Leave
Template
Notification of intention to take Shared Parental Leave letter template cover image
November 2025
£14

Our Notification of Intention to Take Shared Parental Leave Letter Template allows employees to formally communicate their intention to take shared parental leave, fostering clarity and compliance with legal requirements.

  • Includes template + 15-minute call with an expert.
  • Instantly download as Word / PDF / plain text, or send by email.
  • 12 months’ access, with all updates to this page provided free of charge and notified to you.
  • 229 words over 1 page.
  • Last updated 23/09/2023.
  • UK-specific accuracy.
  • Suitable for use in other territories; check local laws first.
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Notification of intention to take Shared Parental Leave letter

[Sender name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

Dear [Employer's name],

I am writing to inform you of my intention to take shared parental leave (SPL) for [number] weeks, starting on [start date] and ending on [end date].

I understand that I am eligible for SPL because I meet all of the following criteria:

  • I am the biological or adoptive parent of the child.
  • I have at least 26 weeks of continuous service

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The Notification of Intention to Take Shared Parental Leave Letter is a formal document used by employees to inform their employer of their intent to take Shared Parental Leave (SPL).

It serves to initiate the process, provide essential details, and establish clear communication between the employee and employer, ensuring compliance with UK law and facilitating parental leave planning.

It is usually sent/actioned by the Employee to the Employer / HR .

It should be actioned no later than 28 days prior to the start of the leave period.

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Compliance

This Notification of intention to take Shared Parental Leave letter template incorporates relevant UK laws and HR standards, including those listed below:

  • Shared Parental Leave Regulations 2014: The primary legislation governing Shared Parental Leave in the UK, outlining the rights and responsibilities of eligible employees and employers.

  • Employment Rights Act 1996: Provides the legal foundation for employees' rights to take Shared Parental Leave, including notice requirements.

  • Equality Act 2010: Ensures that notification and treatment regarding Shared Parental Leave do not involve discrimination or bias based on protected characteristics.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data in compliance with data protection principles during the notification process.

  • Maternity and Parental Leave etc. Regulations 1999: Contains provisions related to notice requirements for Shared Parental Leave, ensuring compliance with statutory obligations.

Broader workflow

Check which resources should be implemeted before and/or after the Notification of intention to take Shared Parental Leave letter template, to understand the workflow.

Previous
Policies
Shared parental leave policy

Our Shared Parental Leave Policy Template outlines entitlements and procedures for employees sharing parental responsibilities, ensuring fairness and flexibility in caregiving arrangements.

This
Notification of intention to take Shared Parental Leave letter
Next
Letters
Shared parental leave acknowledgement letter

Our Shared Parental Leave Acknowledgement Letter template assures prompt receipt of requests, enhancing transparency and leave coordination.

Timings

Follow these best practice actions to get the most from the Notification of intention to take Shared Parental Leave letter template, guiding you before, during, and after implementation:

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Step Description Responsibility Timing
1 Employee's Decision to Take Shared Parental Leave Employee As soon as the decision is made
2 Employee Reviews Employer's Shared Parental Leave Policy Employee Within 1-2 days of the decision
3 Employee Drafts the Notification Letter Employee Within 1 week of the decision
4 Employee Submits the Letter to HR Employee Immediately after drafting
5 HR Acknowledges Receipt and Proceeds with Processing HR Within 1-2 days of receipt

Frequently Asked Questions

  1. Can I use this template in my small business?

    Yes. The Notification of intention to take Shared Parental Leave letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.

  2. Is this template compliant with 2025 UK employment law?

    Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.

  3. Can I customise it for my organisation?

    Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.

  4. Do I get instant access?

    Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.

  5. What if I need more help, not just this template?

    If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.

  6. Why should I use this, and not AI to generate this template?

    The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process. Purchasing from us mitigates that risk.

 

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