One to One (121) Review Meeting script template
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Our One-to-One Review Meeting Script Template guides constructive discussions, fostering growth and alignment between managers and employees in a supportive environment.
- 1 page / 201 words.
- Last updated 08/02/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
One to One (121) Review Meeting script
1 [Welcome]
1.1 Welcome the employee to the review meeting.
1.2 Set a positive tone for the discussion.
2 [Employee Update]
2.1 Allow the employee to share updates on their work since the last meeting.
2.2 Encourage them to discuss any achievements, challenges, or concerns.
3 [Performance Review]
3.1 Provide feedback on the employee's performance based on agreed-upon objectives and competencies.
Discuss strengths, areas for improvement, and any
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The One-to-One Review Meeting script provides a structured framework for conducting individual performance reviews between managers and employees.
This script outlines key discussion points, including goal progress, strengths, areas for improvement, and career development opportunities.
It's purpose is to facilitate meaningful dialogue, align expectations, and foster employee growth and engagement through constructive feedback and goal-setting discussions.
Note:
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Encourage open dialogue and active participation throughout the meeting.
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Maintain a supportive and constructive atmosphere.
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Document key discussion points and action items for future reference.
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Follow up on action items and monitor progress during subsequent meetings.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as and when required.
Compliance
Compliance
This One to One (121) Review Meeting script template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Sets the legal framework for employee rights and employer obligations during performance reviews.
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Equality Act 2010: Ensures that review meetings are conducted without discrimination based on protected characteristics.
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Data Protection Act 2018 (incorporating GDPR): Requires the handling of personal data during review meetings to comply with data protection principles.
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Common Law Principles: Legal principles of fairness and reasonableness influence the conduct and outcomes of review meetings.
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Company Policies and Employment Contracts: Internal policies and contractual agreements may dictate procedures and expectations for review meetings.
Timings
Timings
Follow these best practice actions to get the most from the One to One (121) Review Meeting script template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Schedule the One-to-One Review Meeting | Manager / Supervisor | 1 week before the meeting |
| 2 | Prepare the Agenda | Manager / Supervisor | 3 days before the meeting |
| 3 | Conduct the Review Meeting | Manager / Supervisor | On the scheduled date |
| 4 | Discuss Performance and Development Goals | Manager / Supervisor | During the meeting |
| 5 | Document Action Points and Follow-Up Plan | Manager / Supervisor | Within 1 day after meeting |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The One to One (121) Review Meeting script template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
