Suspension policy template
Our Suspension Policy Template ensures fair and consistent procedures are followed during employee suspensions, protecting both employees and the company.
- 2 pages / 454 words.
- Last updated 31/01/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Suspension policy
1 Overview
1.1 The purpose of this policy is to establish guidelines and procedures for suspending employees when necessary, ensuring fair treatment and adherence to company standards.
2 Scope
2.1 This policy applies to all employees of [Company Name], including full-time, part-time, and temporary employees.
3 General Principles
3.1 Grounds for Suspension
3.1.1 Employees may be suspended for any of the following reasons:
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Gross misconduct, including but not limited to theft, dishonesty, violence, harassment, or violation of company policies.
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Breach of health and safety regulations posing a risk to themselves, colleagues, or company property.
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Serious violation of company policies or procedures.
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Pending investigation of alleged misconduct.
3.2 Suspension Process
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Initiation: The decision to suspend an employee will be made by [HR Department/Management] in consultation with relevant stakeholders. The decision will be based on a thorough investigation
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A Suspension Policy outlines the procedures and circumstances under which an employee may be suspended from work pending an investigation into allegations of misconduct or other serious concerns.
It provides guidance on the steps to be taken when initiating a suspension, including notification to the employee, clarification of the reasons for suspension, and arrangements for the duration of the suspension period.
By adhering to this policy, organisations can ensure fair and transparent handling of disciplinary matters and protect the interests of both the employee and the organisation during the investigation process. It aims to uphold procedural fairness, maintain workplace integrity, and safeguard the well-being of all parties involved while investigations are conducted thoroughly and impartially.
Send to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Issue during onboarding / after changes / planned refresher.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Suspension policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
