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Recruitment documents

Employee referencing document templates

References are an incredibly important factor of recruitment for one main reason; they validate (or not) what the candidate has put on their CV and told you during selection.

All references must be fair and accurate. They should be used as a supplement to an interview, and will only come into play if they contradict what the candidate says at the interview.

Contrary to popular belief, an employer can give a bad reference and include details if an employee was dismissed, as long as there is evidence to back up the statement, such as warning letters or appraisal notes.

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Declaration of consent to reference form template

If you are requesting a reference for a new joiner from a previous employer, the new joiner must give you authorisation to approach their former employer to share their personal details to you. Use this simple consent form to gain their approval.

Reviewed 19 Nov 2020

Reference received acknowledgement letter template

This document is used where the Company wishes to acknowledge receipt of a reference given by another Company or individual, concerning a new joiner.

FREE
Click title to use Reviewed 31 Mar 2021

Reference request form template

This form can be sent standalone to a referee nominated by the new employee, or alongside a cover letter. It requests confirmation of dates of service and suitability for the role.

Reviewed 12 Mar 2021

Reference request letter template

This letter is to be used when writing to a referee nominated by a job applicant. The letter asks the referee to confirm the applicant's dates of employment and suitability for the role.

Reviewed 19 Nov 2020
Recruitment template pack

Recruitment template pack

Unlimited downloads of all 4 Employee referencing document templates in this pack, plus everything else in the Recruitment template pack for 12 months.

Confidentiality documents

Confidentiality, or not disclosing certain information, is important in a wide range of jobs.

Exit interview documents

By performing an exit interview with an employee before they go, you’ll have an opportunity to get honest feedback about positive and negative experiences, identify potential areas of opportunity for increasing employee retention, identify opportunities to improve engagement, and get valuable insight to help hire their replacement.

COVID-19 documents

Organisations must adapt to changes to ensure that the threat of COVID is reduced.

Referencing documents

Model letters and forms to help you create and maintain legally compliant documents for your organisation on reference responses.