Recruitment documents ❭ Employee referencing document templates
References are an incredibly important factor of recruitment for one main reason; they validate (or not) what the candidate has put on their CV and told you during selection.
All references must be fair and accurate. They should be used as a supplement to an interview, and will only come into play if they contradict what the candidate says at the interview.
Contrary to popular belief, an employer can give a bad reference and include details if an employee was dismissed, as long as there is evidence to back up the statement, such as warning letters or appraisal notes.
Declaration of consent to reference form template
If you are requesting a reference for a new joiner from a previous employer, the new joiner must give you authorisation to approach their former employer to share their personal details to you. Use this simple consent form to gain their approval.
Reference received acknowledgement letter template
This document is used where the Company wishes to acknowledge receipt of a reference given by another Company or individual, concerning a new joiner.
Reference request form template
This form can be sent standalone to a referee nominated by the new employee, or alongside a cover letter. It requests confirmation of dates of service and suitability for the role.
Reference request letter template
This letter is to be used when writing to a referee nominated by a job applicant. The letter asks the referee to confirm the applicant's dates of employment and suitability for the role.
View my Recruitment template packThe 4 Employee referencing document templates listed above can also be purchased as part of my Recruitment template pack.
Equal opportunities policies
It is against the law for a company to discriminate against anyone on the grounds of age, disability, sex, gender reassignment, pregnancy, maternity, race (which includes colour, nationality and ethnic or national origins), sexual orientation, religion or belief, or because someone is married or in a civil partnership
Confidentiality, or not disclosing certain information, is important in a wide range of jobs
Contract of employment documents
Contracts (or Terms and Conditions of Employment) serve as the legal basis for employment
Undertaking an investigation will often be required as part of a disciplinary or grievance process