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If TUPE is confirmed, send this model letter to any affected employee to welcome them, and confirm key information and joining arrangements.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
TUPE transfer
We are writing to inform you that as part of a business transfer, your employment with [Current Company Name] will transfer to [New Company Name] under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).
We understand that this may be a time of uncertainty for you, but we would like to reassure you that we are committed to making this transfer as smooth and seamless as possible. You will retain all of your existing employment rights and benefits
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A TUPE welcome letter is a document sent by an employer to employees who are affected by the transfer of their employment under the Transfer of Undertakings (Protection of Employment) Regulations (TUPE). TUPE applies when a business or part of a business is transferred from one employer to another, and it is designed to protect the employment rights of the affected employees.
The TUPE welcome letter is typically sent by the new employer to the affected employees to welcome them to their new employment.
The TUPE welcome letter is a key step in the onboarding process, as it helps to ensure that the affected employees are aware of the transfer and have a clear understanding of their employment rights and obligations. It can also help to reassure employees that their employment rights will be protected and that they will be treated fairly in their new role.
Check which resources should be implemeted before and/or after the TUPE welcome letter template, to understand the workflow.
Our TUPE Goodbye Letter template ensures a smooth transition for employees affected by TUPE, providing them with essential information and support.
Scenario
ABC Limited, a UK-based company, undergoes a transfer of undertakings (TUPE) process, resulting in the transfer of employees to a new employer. HR Manager Sarah needs to draft a TUPE welcome letter template to inform transferred employees about the change in their employment status and welcome them to the new employer.
Initial Response
Sarah gathers information about the TUPE transfer process, including the effective date of the transfer, the name and contact information of the new employer, and any relevant details about changes to terms and conditions of employment.
Drafting the Letter
Sarah carefully drafts a TUPE welcome letter template, ensuring it complies with legal requirements and effectively communicates the necessary information to transferred employees. The letter should be clear, professional, and welcoming, providing details about the transfer and any changes to employment arrangements.
Content of the Letter
The TUPE welcome letter template informs transferred employees about the transfer of their employment to the new employer and welcomes them to the new company. It includes details such as the effective date of the transfer, the name and contact information of the new employer, and any changes to terms and conditions of employment, if applicable. The letter also reassures employees about job security and addresses any concerns they may have about the transfer process.
Sending the Letter
Once the TUPE welcome letter template is finalised, Sarah sends it to transferred employees via email or post, ensuring timely delivery before the effective date of the transfer. She provides contact information for the HR department or designated representatives to address any questions or concerns employees may have about the transfer.
This TUPE welcome letter template incorporates relevant UK laws and HR standards, including those listed below:
The Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE): Employers must ensure that they comply with the requirements of TUPE, which provides protections for employees whose employment transfers to a new employer. This includes the obligation to inform and consult with affected employees, as well as ensuring that any changes to terms and conditions of employment are fair and reasonable.
The Equality Act 2010: Employers must ensure that the welcome letter does not discriminate against employees on the basis of protected characteristics such as age, gender, race, disability, and sexual orientation.
The Employment Rights Act 1996: The welcome letter should provide information about the employees' rights and entitlements, such as their notice period, holiday entitlement, and any other benefits that they may be entitled to.
The National Minimum Wage Act 1998: Employers must ensure that any changes to pay rates are compliant with the National Minimum Wage legislation.
The Working Time Regulations 1998: Employers must ensure that any changes to working hours or rest breaks are compliant with the Working Time Regulations.
In addition to these laws, employers should also consider any relevant collective agreements or contractual terms that may apply to affected employees. The welcome letter should be clear and comprehensive, providing all relevant information about the transfer and the employees' new employment.
Yes. The TUPE welcome letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
Absolutely. As with the TUPE welcome letter template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Yes, we highlight the areas of the TUPE welcome letter template that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download the TUPE welcome letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the TUPE welcome letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process, whereas purchasing the TUPE welcome letter template from us mitigates that risk.
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