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View full libraryThe TUPE Welcome Letter Template provides a professional way to welcome employees following a TUPE transfer and reassure them about the transition to their new employer. It confirms the transfer arrangements, explains key practical information and provides employees with a clear point of contact as they move into the new organisation.
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If you are managing a TUPE transfer, the toolkit brings together practical HR templates covering planning, employee information, consultation, transfer and integration.
This template brings together the key information, sections and considerations you need to create a clear, comprehensive and professional HR document. Preview the document below.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Welcome following TUPE transfer
We are pleased to welcome you to [New Company Name] following the transfer of your employment from [Previous Employer Name] under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).
Your employment transferred to [New Company Name] on [Transfer Date].
We recognise that transferring to a new employer can involve a period of change and we want to make the transition as straightforward as possible. We are committed to supporting you and providing you with
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A TUPE welcome letter is used by an incoming employer to formally welcome employees whose employment has transferred under the Transfer of Undertakings (Protection of Employment) Regulations 2006. It provides a positive first communication following the transfer and helps employees understand what happens next.
The letter can confirm the transfer date, introduce the new employer and provide practical information about reporting arrangements, working locations, payroll, systems and key contacts.
The letter provides a clear communication point following completion of the transfer. It can help reassure employees that the organisation understands the transition and has arrangements in place to support them.
It can also be adapted to include information specific to the transferring workforce, such as changes to administrative arrangements or details of induction and integration activities.
The template is designed for employers and HR professionals taking responsibility for employees transferring into their organisation under TUPE. It can also be used by managers involved in welcoming and integrating a transferring workforce.
The letter is most appropriate following the transfer, once the employer has confirmed the arrangements that need to be communicated to employees. It should complement, rather than replace, the formal information and consultation process required before a TUPE transfer.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the TUPE welcome letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
This TUPE Goodbye Letter provides a clear and considerate way for an outgoing employer to confirm an employee's transfer to a new employer under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).
Use these best practice actions, recommended timescales and process stages to understand when and how the TUPE welcome letter should be used, helping ensure each step is handled consistently and appropriately documented.
Understand the common mistakes to avoid when using this HR template, helping you reduce risk, prevent unnecessary costs and ensure the process is handled correctly.
No. TUPE information and consultation requirements must be dealt with separately where they apply. A welcome letter is a post-transfer communication tool that can help employees understand the practical arrangements following the transfer.
Generally, no. TUPE is designed to protect continuity of employment and the employee's existing employment rights when the relevant transfer takes place. The letter should therefore be consistent with the employee's transferred employment position.
You can provide appropriate practical information, but any proposed measures or changes need to be considered within the TUPE process. ACAS guidance recommends clear communication and appropriate consultation where changes are proposed.
HRDocBox combines deep HR knowledge, practical application and years of experience with UK employment law and real workplace situations. The template provides a structured starting point for communicating with employees at a sensitive stage of the transfer process.
AI can produce a reassuring welcome letter, but TUPE communication needs to reflect the legal position, the transfer process and what has actually been communicated to employees. HRDocBox combines employment-law knowledge, practical HR experience and purpose-built documentation.
The letter should contain enough practical information to make the immediate post-transfer position clear without attempting to reproduce the entire TUPE consultation documentation. Keep it focused on welcoming employees, confirming the transfer and explaining what they need to know next.
It reduced the amount of time we spent debating how to phrase the message. The wording gave us a clear basis for the correspondence. We could see immediately which details needed to be personalised before sending it.
How this content is developed and reviewed
The TUPE welcome letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates and supporting information are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing tupe HR processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
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