Retirement notification letter template

£ 15

This letter is for employees to notify the company of their wish to retire, the proposed date on which they wish to retire, and any request for a phased wind-down.

Why this letter is necessary

A retirement notification letter is a formal letter written by an employee to their employer or supervisor to notify them of their intent to retire from their current position.

The letter typically includes the employee's name, position, and retirement date. It is important to include the retirement date in the letter, as this allows the employer to plan for a smooth transition and ensure that all necessary tasks are completed before the employee's departure.

Additionally, the letter may express gratitude to the employer and colleagues for the opportunity to work with them and summarize the employee's contributions to the organisation. The retirement notification letter is a professional courtesy that helps to ensure a positive end to the employee's career and maintains a good relationship with the employer.

Workflow sequence

This step
Retirement notification letter template
Next step
Letters
Retirement acknowledgement letter template

This letter acknowledges an employees decision to retire, and provides essential information such as pension arrangements, final payments due and list the company property they are requested to return.

Specifications

Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
95 words, 1 page A4
Date last reviewed icon
Date last reviewed
1 June 2024
retirement notification letter template

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Retirement

Please accept this as formal notice of my retirement due on [date]. Ill therefore be leaving my position of [job title] as of that date.

Please let me know the arrangements for handing back company equipment and handing over outstanding work and responsibilities.

[I would like to request your consideration for a phased reduction in my weekly hours before my retirement as follows:

[detail wind-down here]]

[Ill be sorry to leave, and I thank you for your support during my time with the company, which I have found enjoyable and fulfilling.*]

*Delete if not required

🔒 To view this you will need to make a purchase.

🔒 To view this you will need to make a purchase.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Why choose our Retirement notification letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

Stop doing this:

Wasting money buying documents that don't meet best practice or legislation.
Wasting effort searching for free documents that lack implementation support.
Wasting time creating documents from scratch.
Image by pch.vector on freepik

I have just renewed our membership for another year for HRdocbox. It's an extremely useful resource with a wide variety of documents and knowledge...
★★★★★
- Rachel Masing, ETM Group

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.
★★★★★
- Jamie Allan, Armstrong Craven

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...
★★★★★
- Emma Hunt

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...
★★★★★
- Laura Alliss-Etty

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...
★★★★★
- Emma Beauchamp