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Termination document package
Retirement document library

Retirement acknowledgement letter template

When to use it

This letter acknowledges an employees decision to retire, and provides essential information such as pension arrangements, final payments due and list the company property they are requested to return.

The letter includes the option to insert some kind words of thanks.

Most of us will retire, and the support that the retiree receives from their employer is essential to help with a smooth transition away from a working life.

[Company name]

[Sender address]


[Recipient name]

[Recipient address]

Dear [Recipient first name],


This is acknowledgement of your written confirmation that you will be retiring from the position of [role] on [date]. Your final payslip and P45 will be sent to you at the end of the month in which your last day of service falls.

[Name] will be in contact with you regarding your pension payments.

You are required to return any Company property or documentation, and submit any outstanding expense claims before your last day of service. Items that should be returned to your manager may include:

  • laptop;
  • documents;
  • books;
  • hardware;
  • office equipment;
  • keys;
  • security pass;
  • credit card;
  • any other property belonging to the organisation.

The full Retirement acknowledgement letter template will be available once purchased.

Reviewed 30 April 2022

Retirement explained

Retirement is the point at which someone stops working, usually either having reached a particular age or because of ill health.