Policies, contracts, letters, guidance and HR support tools for UK employers.
View full librarySend this letter if a former employee is alleged to be sharing confidential information, reminding them that their confidentiality obligations continue after employment.
If you are managing workplace confidentiality, the toolkit brings together practical HR templates covering confidentiality requirements, communication, controls, monitoring and exit arrangements.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Reminder Of Confidentiality Agreement
We hope this letter finds you well. As a former employee of our company, we wanted to remind you of your obligations under the Confidentiality Agreement that you signed during your employment with us.
As you may recall, the Confidentiality Agreement prohibits you from disclosing any confidential information of our company to third parties, including but not
You've seen 30% of how the Reminder of confidentiality agreement letter template is structured. Get the complete editable template instantly and customise it for your organisation.
A reminder of confidentiality agreement letter is used to remind a former employee of the confidentiality obligations that applied during their employment and may continue after their employment has ended. It provides a clear written record of the organisation's expectations and can be particularly useful where the individual had access to commercially sensitive, personal or other confidential information.
The letter should refer to the relevant confidentiality provisions that applied to the employee rather than attempting to create new obligations after employment has ended. It can also remind the former employee of the importance of continuing to protect confidential information and, where appropriate, returning or deleting company information and property.
A reminder of confidentiality agreement letter will typically cover:
A reminder may be appropriate as part of the employee's offboarding process, particularly where they held a senior position or had access to commercially sensitive information, customer data, intellectual property, pricing information, business plans or other confidential material. It may also be appropriate where there is a specific reason to remind the former employee of their continuing obligations.
Before sending the letter, the employer should review the former employee's contract and any separate confidentiality, intellectual property or other relevant agreements. The wording should accurately reflect the obligations that apply and should not attempt to impose restrictions that were not agreed or that cannot lawfully be enforced.
A written reminder provides a clear record that the organisation has communicated its expectations following the end of employment. It can also help avoid misunderstandings by identifying the relevant contractual obligations and reminding the former employee that confidentiality may continue beyond their final day of employment.
Tip: Keep the reminder focused on obligations that genuinely apply to the former employee. Avoid using broad or threatening language that suggests every piece of information obtained during employment remains confidential indefinitely; the scope and duration of confidentiality obligations will depend on the agreement and the nature of the information concerned.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Reminder of confidentiality agreement letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
This Confidentiality Agreement provides a clear framework for protecting confidential business, employee, customer and other sensitive information shared or accessed during employment or other working arrangements.
If you wish to notify a former employee's new employer that the employee is obliged to not share confidential information with them, send this model letter.
Use these best practice actions, recommended timescales and process stages to understand when and how the Reminder of confidentiality agreement letter should be used, helping ensure each step is handled consistently and appropriately documented.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Reminder of confidentiality agreement letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
The letter was easy to adapt to our own terminology and process. It gave us a useful reference when checking the final correspondence. We only changed a few details to reflect the particular circumstances.
How this content is developed and reviewed
The Reminder of confidentiality agreement letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates and supporting information are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing confidentiality HR processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
