Reminder of confidentiality agreement letter template
If it is alleged that a former employee is sharing confidential information that thay obtained during their employment with you, send this model letter to them to remind them that a confidentiality agreement continues to apply.
5 mins
Get a value bundle that includes our Reminder of confidentiality agreement letter template
What is a Reminder of confidentiality agreement letter?
A Reminder of Confidentiality Agreement letter to an ex-employee is sent to remind a former employee of their obligations under the confidentiality agreement they signed during their employment. The letter is meant to ensure that the ex-employee understands their legal obligations to protect the company's confidential information, even after their employment has ended.
The Reminder of Confidentiality Agreement letter typically outlines the terms of the Confidentiality Agreement, including the types of information that are covered by the agreement, the duration of the agreement, and the consequences of breaching the agreement. It may also remind the ex-employee of the importance of protecting the company's confidential information and the potential harm that could result from unauthorized disclosure.
The letter is typically sent to ex-employees who had access to confidential information during their employment, including former executives, managers, and other employees who worked with sensitive data. The Reminder of Confidentiality Agreement letter is an important tool for companies to ensure that their confidential information remains protected and that former employees understand the seriousness of their legal obligations under the agreement.
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
What legislation or best practices underpin this template / should I be aware of?
You can legally enforce a confidentiality agreement, also known as a non-disclosure agreement (NDA), provided that the agreement is properly drafted and executed.
A confidentiality agreement is a legally binding contract between two or more parties that aims to protect confidential information from being disclosed to third parties. The agreement sets out the terms and conditions under which the parties agree to keep confidential information confidential, and the consequences of breaching those terms.
To enforce a confidentiality agreement, you must demonstrate that the agreement is valid and enforceable. This involves ensuring that the agreement:
- Is properly executed: The agreement should be signed by all parties and dated, and should clearly identify the confidential information being protected.
- Is reasonable: The terms of the agreement should be reasonable in scope and duration, and should not be overly restrictive or anti-competitive.
- Has consideration: The agreement should have adequate consideration, such as payment, exchange of services, or access to confidential information.
- Was communicated: The agreement should be communicated effectively to all parties, and they should have had an opportunity to ask questions and seek legal advice before signing.
Other territories
Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.
Reminder of confidentiality agreement [Delete this line]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Reminder Of Confidentiality Agreement
We hope this letter finds you well. As a former employee of our company, we wanted to remind you of your obligations under the Confidentiality Agreement that you signed during your employment with us.
As you may recall, the Confidentiality Agreement prohibits you from disclosing any confidential information of our company to third parties, including but not limited to trade secrets, proprietary information, customer data, and other sensitive information. This agreement remains in effect even after your employment with us has ended.
We take the protection of our confidential information very seriously, and we expect all former employees to uphold their obligations under the Confidentiality Agreement. Any unauthorised disclosure of our confidential information could have severe consequences, including legal action and other remedies available to us under the law.
We understand that you may have moved on to new opportunities, but we ask that you continue to respect the confidentiality of our information. If you have any questions or concerns about the Confidentiality Agreement or the information it covers, please do not hesitate to contact us.
We appreciate your cooperation and your commitment to protecting our confidential information.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
What communication / process sequence is this part of?
Notification of confidentiality agreement letter template
If you wish to notify a former employee's new employer that the employee is obliged to not share confidential information with them, send this model letter.
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
