Notification of confidentiality agreement letter template
If you wish to notify a former employee's new employer that the employee is obliged to not share confidential information with them, send this model letter.
- 2 pages / 329 words.
- Last updated 09/03/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Notification of confidentiality agreement letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Notice of confidentiality agreement
We are writing to inform you that [former employee's name], who recently joined your company, was previously employed with our organisation and was privy to confidential and proprietary information. As such, we would like to remind you of the Confidentiality Agreement that [former employee's name] signed during their tenure with us and to request your cooperation in ensuring that our confidential information remains protected.
As you may be aware, the Confidentiality Agreement prohibits [former employee's name] from disclosing any confidential information of our company to third parties, including trade secrets, proprietary information, customer data, and other sensitive information.
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A Notification of Confidentiality Agreement letter to an ex-employee's new company is sent by a company to inform the ex-employee's new employer of the existence and terms of the confidentiality agreement the ex-employee signed during their previous employment. The letter is intended to ensure that the ex-employee's new employer is aware of their legal obligations to protect the confidential information of their former employer.
The Notification of Confidentiality Agreement letter typically includes a description of the types of information covered by the confidentiality agreement, the duration of the agreement, and the consequences of breaching the agreement. The letter may also request that the new employer take appropriate measures to ensure that the ex-employee does not disclose any confidential information of the former employer, either intentionally or inadvertently.
This type of letter is usually sent when a former employee has taken a new job that may involve working with similar or related types of confidential information. The former employer wants to ensure that their confidential information is protected and that the new employer understands the legal obligations of the ex-employee to maintain the confidentiality of their former employer's information.
The Notification of Confidentiality Agreement letter is an important tool for companies to protect their confidential information and prevent the unauthorised disclosure of their trade secrets, proprietary information, customer data, and other sensitive information. It helps to establish clear communication between the former and new employer and reinforces the ex-employee's obligations to protect the confidential information of their former employer.
It is usually delivered to the Company / HR by the Employer / HR.
Compliance
Compliance
This Notification of confidentiality agreement letter template incorporates relevant UK laws and HR standards, including those listed below:
You can legally enforce a confidentiality agreement, also known as a non-disclosure agreement (NDA), provided that the agreement is properly drafted and executed.
A confidentiality agreement is a legally binding contract between two or more parties that aims to protect confidential information from being disclosed to third parties. The agreement sets out the terms and conditions under which the parties agree to keep confidential information confidential, and the consequences of breaching those terms.
To enforce a confidentiality agreement, you must demonstrate that the agreement is valid and enforceable. This involves ensuring that the agreement:
- Is properly executed: The agreement should be signed by all parties and dated, and should clearly identify the confidential information being protected.
- Is reasonable: The terms of the agreement should be reasonable in scope and duration, and should not be overly restrictive or anti-competitive.
- Has consideration: The agreement should have adequate consideration, such as payment, exchange of services, or access to confidential information.
- Was communicated: The agreement should be communicated effectively to all parties, and they should have had an opportunity to ask questions and seek legal advice before signing.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Notification of confidentiality agreement letter template, to understand the workflow.
Reminder of confidentiality agreement letter
If it is alleged that a former employee is sharing confidential information that thay obtained during their employment with you, send this model letter to them to remind them that a confidentiality agreement continues to apply.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Notification of confidentiality agreement letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
