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If you wish to notify a former employee's new employer that the employee is obliged to not share confidential information with them, send this model letter.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Notice of confidentiality agreement
We are writing to inform you that [former employee's name], who recently joined your company, was previously employed with our organisation and was privy to confidential and proprietary information. As such, we would like to remind you of the Confidentiality Agreement that [former employee's name] signed during their tenure with us and to request your cooperation in ensuring that our confidential information remains protected.
As you may be aware, the Confidentiality Agreement prohibits [former employee's name] from disclosing any confidential information of our company to third parties, including trade secrets, proprietary information, customer data, and other sensitive information.
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A Notification of Confidentiality Agreement letter to an ex-employee's new company is sent by a company to inform the ex-employee's new employer of the existence and terms of the confidentiality agreement the ex-employee signed during their previous employment. The letter is intended to ensure that the ex-employee's new employer is aware of their legal obligations to protect the confidential information of their former employer.
The Notification of Confidentiality Agreement letter typically includes a description of the types of information covered by the confidentiality agreement, the duration of the agreement, and the consequences of breaching the agreement. The letter may also request that the new employer take appropriate measures to ensure that the ex-employee does not disclose any confidential information of the former employer, either intentionally or inadvertently.
This type of letter is usually sent when a former employee has taken a new job that may involve working with similar or related types of confidential information. The former employer wants to ensure that their confidential information is protected and that the new employer understands the legal obligations of the ex-employee to maintain the confidentiality of their former employer's information.
The Notification of Confidentiality Agreement letter is an important tool for companies to protect their confidential information and prevent the unauthorised disclosure of their trade secrets, proprietary information, customer data, and other sensitive information. It helps to establish clear communication between the former and new employer and reinforces the ex-employee's obligations to protect the confidential information of their former employer.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Notification of confidentiality agreement letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Send this letter if a former employee is alleged to be sharing confidential information, reminding them that their confidentiality obligations continue after employment.
You can legally enforce a confidentiality agreement, also known as a non-disclosure agreement (NDA), provided that the agreement is properly drafted and executed.
A confidentiality agreement is a legally binding contract between two or more parties that aims to protect confidential information from being disclosed to third parties. The agreement sets out the terms and conditions under which the parties agree to keep confidential information confidential, and the consequences of breaching those terms.
To enforce a confidentiality agreement, you must demonstrate that the agreement is valid and enforceable. This involves ensuring that the agreement:
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Notification of confidentiality agreement letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing confidentiality processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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