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Termination document package
Early termination document library

Termination of employment (short service) letter template

When to use it

It may be that you do not think an individual is the right fit for your company, or there could have been various conduct or capability issues that have raised legitimate concerns.

You may therefore legally dismiss an employee with less than 2 years service without the need to demonstrate a fair reason for the dismissal, and with no obligation to go through a fair disciplinary or dismissal procedure.

Employees only gain statutory protection against unfair dismissal after accruing two years’ continuous service with the same employer.

Note: if you have already started to follow a disciplinary or dismissal procedure (as per your written policy), you are advised to continue that process to its conclusion. You should not use this template in those circumstances.

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

TERMINATION OF EMPLOYMENT

Further to [your meeting with [name] | our meeting] on [date], I [regretfully] confirm that your employment with the Company is terminated with [effect from [date] | immediate effect].

As stated at our meeting the reason(s) for terminating your employment with us [is | are] as follows:

  • Clearly state reasons, previous warnings, informal, formal, written etc., and circumstances and persons response and subsequent behaviour/performance for each warning, or specify end of casual or fixed-term contract.

Your last day of service is [date]. You are [not] required to work your notice period. Your final payslip and P45 will be sent to you at the

The full Termination of employment (short service) letter template will be available once purchased.

Reviewed 1 May 2022

Early termination explained

Employees on a probationary period / with less than 2 years service won't have been employed long enough to qualify for unfair dismissal protection. However, they are still protected against harassment and dismissal for 'protected reasons' such as gender, age, ethnicity, disability, religion and cultural background.