Disciplinary appeal hearing outcome confirmation letter template
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Our Disciplinary Appeal Hearing Outcome Confirmation Letter Template ensures clear communication of the final decision, promoting fairness and transparency.
Use this model letter to inform an employee of the outcome of an appeal hearing, whether that be dismissal, disciplinary action, no further action etc.
Additional implementation support:
Why this letter is necessary
A Disciplinary Appeal Hearing Outcome Confirmation Letter is sent to an employee following a disciplinary appeal hearing. The letter confirms the outcome of the appeal hearing and any decisions that were made as a result of the hearing.
The letter will typically outline the decision made by the company's disciplinary committee and provide the employee with any information they need to know regarding their future employment status, such as whether they will be reinstated or terminated from employment. It may also provide details of any actions the employee must take, such as attending additional training or meeting specific performance targets.
The letter should be written in a clear and concise manner, outlining the key points discussed at the hearing and the reasoning behind the decision made. It should also include any relevant dates or deadlines that the employee needs to be aware of.
Overall, the letter should be professional and objective, outlining the facts of the case and the decision made in a clear and transparent manner. This helps to ensure that the employee understands the outcome of the appeal hearing and what actions they need to take moving forward.
Compliance notes
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Employment Rights Act 1996: Provides guidelines on the right to receive written confirmation of the outcome of a disciplinary appeal.
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ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary appeals, including providing written outcomes.
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Data Protection Act 2018: Ensures proper handling and privacy of employee data when sending the outcome confirmation letter.
Implementation timeline
| Step | Description | Responsibility | Timing |
| 1 | Appellant Confirms Attendance at appeal hearing | Appellant | Upon receiving the appeal hearing notice |
| 2 | Gather Relevant Information | HR/Supervisor | Before the hearing |
| 3 | Conduct Appeal Hearing | Chairperson/Panel | On scheduled date |
| 4 | Determine Appeal Outcome | Panel | After the hearing |
| 5 | Issue Outcome Confirmation Letter Template | HR | After determining outcome |
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Specifications
5 mins
124 words, 1 page A4
1 July 2024
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Outcome of disciplinary appeal hearing
You appealed against the decision of the disciplinary hearing that you be [dismissed | subject to disciplinary action]. The appeal hearing was held on [date] at [time], at [venue] with [name].
I am now writing to confirm the decision taken by [name] who conducted the appeal hearing.
[The decision to dismiss you | issue a [Formal Verbal Warning | First Written Warning | Final Written Warning] [stands | will be revoked].]
[The new disciplinary action is to [dismiss you | issue you with a [Formal Verbal Warning | First Written Warning | Final Written Warning], which will remain on your file for [6 | 12] months]].]
You have now exercised your right of appeal under the Company Disciplinary Procedure and this decision is final.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
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