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Management document package
Disciplinary document library

First written warning confirmation letter template

Use this letter template when writing to an employee confirming that a first written warning sanction has been applied following a conduct hearing. This would be suitable where the nature of the misconduct or poor performance is serious, or has not improved, despiute previous discussions/warnings.

To be fair, warnings should always be issued in accordance with the Company disciplinary policy, which should follow the ACAS Code of Practice in relation to dismissal and disciplinary procedures.

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

NOTICE OF FIRST WRITTEN WARNING

You attended a disciplinary hearing on [date]. I am writing to confirm the decision taken that you be given a first written warning under the Company Disciplinary Procedure.

This warning will be placed in your personal file but will be disregarded for disciplinary purposes after a period of [number] months provided your [conduct improves | performance reaches a satisfactory level].

  1. The nature of the unsatisfactory [conduct | performance] was [enter details].
  2. The [conduct | performance] improvement expected i

The full First written warning confirmation letter template will be available once purchased.

Reviewed 1 May 2022

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