Verbal (informal) warning letter template

Verbal (informal) warning letter template cover image
Verbal (informal) warning
Template
Verbal (informal) warning letter template cover image
£15

Our Verbal Warning Letter Template facilitates prompt informal resolution of performance issues, ensuring clear communication and promoting improvement.

This document allows the employer confirm a verbal warning, and to specify the exact misconduct and the improvement timescale to the employee.

An informal verbal warning is often all you need to improve an employee’s conduct or performance.

1 page / 117 words

Suitable for use in
Great Britain & Northern Ireland (United Kingdom)
Global (but always check your local legislation)

Recent customers
👤
👤
👤
👤
👤
👤
👤
👤
👤
👤

Verbal (informal) warning letter

[Sender name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Notice of Verbal Warning

I refer to our informal meeting of [date]. I am writing to confirm the decision taken that you be given a verblal warning under the Company Disciplinary Procedure.

This warning will be placed in your personal

You're currently viewing a limited preview. For instant full access, purchase this item or a parent bundle.

This Verbal (informal) warning letter template incorporates relevant UK laws and HR standards, including those listed below:

  • Employment Rights Act 1996: Provides guidelines on disciplinary procedures, including the right for employees to be informed verbally of disciplinary action.

  • Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics.

  • ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary issues and ensures procedural fairness.

  • Data Protection Act 2018: Ensures that employee data related to disciplinary matters is handled securely and confidentially.

Legal compliance for verbal (informal) warning letter template

The purpose of a Verbal Warning Letter Template is to document and formalise a verbal or informal warning given to an employee for their performance or conduct issues.

The letter serves as a written record of the verbal warning, outlining the specific concerns and expectations for improvement. It aims to communicate the seriousness of the issue and provide the employee with an opportunity to rectify the problem. The letter also serves as evidence in case further disciplinary actions are necessary.

It promotes clear communication between the employer and employee, fostering a fair and transparent disciplinary process.

Direction:
Issued from Employer (you) to Employee
Timing:
As soon as possible after a discussion has been held, and the employee verbally warned

Workflow window

Check which resources should be implemeted before and/or after the Verbal (informal) warning letter template, to understand the workflow.

Previous
Letters
Concern about conduct letter

Our Concern about Conduct Letter Template helps address behavioural issues promptly, promoting a harmonious and professional workplace.

This
Verbal (informal) warning letter
Next
Letters
Disciplinary hearing invitation letter

If you are considering taking disciplinary action against an employee, issue this model disciplinary hearing invitation letter template.

Timings

Follow these best practice actions to get the most from the Verbal (informal) warning letter template, guiding you before, during, and after implementation:

Instantly unlock with a purchase.

Instantly unlock with a purchase.

Step Description Responsibility Timing
1 Identify the performance issue or misconduct incident requiring a verbal warning. HR Ongoing monitoring
2 Collect necessary evidence and information to support the verbal warning. Supervisor As it accumulates
3 Prepare a Verbal Warning Letter outlining the concerns. HR Before meeting
4 Arrange a private meeting with the employee to discuss the lateness issue.  Supervisor When required
5 During the meeting, explain the reason for the verbal warning, discuss the impact, provide guidance for improvement, and provide a copy of the letter. Supervisor 3 working days after incident