Concern about conduct letter template

£ 15

Our Concern about Conduct Letter Template helps address behavioural issues promptly, promoting a harmonious and professional workplace.

This letter should be used after this is raised with the employee for the first time (before a verbal warning). An informal discussion is often all you need to improve an employee’s conduct.

Why this letter is necessary

A concern about conduct letter addresses inappropriate behaviour in the workplace, aiming to communicate the need for change. Clarity is crucial to avoid damage to relationships and trust. Additional communication or disciplinary action might be necessary for persistent issues, emphasising a solution-oriented approach.

  • The Equality Act 2010: This act prohibits discrimination, harassment, and victimisation on the basis of various protected characteristics, such as age, race, gender, and disability. When issuing a concern about conduct letter, it is important to ensure that the letter does not contain any discriminatory language or actions.

  • The Data Protection Act 2018: This act regulates the processing of personal data and provides individuals with certain rights over their personal data. When issuing a concern about conduct letter, it is important to ensure that any personal data is processed in accordance with the act and that the employee's rights are respected.

  • The ACAS Code of Practice on Disciplinary and Grievance Procedures: This code provides guidance on how to handle disciplinary and grievance issues in the workplace. When issuing a concern about conduct letter, it is important to follow the guidance in the code to ensure that the process is fair and reasonable.

By considering these key employment laws when issuing a concern about conduct letter, employers can ensure that they are acting fairly and legally and protecting the rights of their employees.

Workflow sequence

Previous step
Policies
Disciplinary policy

Use this model disciplinary policy to help and encourage employees to improve, achieve and maintain standards of conduct, attendance and job performance.

This step
Concern about conduct letter template
Next step
Letters
Verbal (informal) warning letter template

Our Verbal Warning Letter Template facilitates prompt informal resolution of performance issues, ensuring clear communication and promoting improvement.

Implementation timeline

Step Description Responsibility Timing
1 Observe and document specific concerning behaviour Supervisor/Manager As incidents occur
2 Schedule a private meeting with the employee Supervisor/Manager Within a few days
3 Discuss the concerns and provide feedback. Identify expectations for improvement and set a timeline Supervisor/Manager During the meeting
4 Issue the Concern about Conduct Letter to confirm the discussion outcomes, signed by the Supervisor/Manager HR/Supervisor/Manager Afte the meeting
5 Continue to monitor conduct Supervisor/Manager After the meeting

A purchase is required to view    Protected content: Make a Purchase to unlock.

A purchase is required to view    Protected content: Make a Purchase to unlock.

Specifications

Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
159 words, 1 page A4
Date last reviewed icon
Date last reviewed
1 October 2024
concern about conduct letter template

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Concern over conduct

Dear [Name]

I write further to our meeting today/ on [date] in which we discussed the following allegations:

  • [list matters discussed].

During the meeting your explanation for this was:

  • [insert reasons/comments stated by employee]

Having listened to your explanations in relation to the above, I have found them to be unsatisfactory for the following reasons:

  • [Insert explanation]

However, I have decided that on this occasion, no formal disciplinary action will be taken against you in relation to the matters discussed.

Whilst no formal disciplinary action is being taken at this time, I do require that an immediate and sustained improvement to be made in relation to the following:

  • [List instructions and/or agreed improvements]

Please note that whilst I have decided not to take any action this time, should there be a repeat of any of the above offences, the disciplinary procedure may be invoked and appropriate disciplinary action may be taken.

A purchase is required to view    Protected content: Make a Purchase to unlock.

A purchase is required to view    Protected content: Make a Purchase to unlock.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

 

[For, and on behalf of [Company name] ]

Why choose our Concern about conduct letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

I have just renewed our membership for another year for HRdocbox. It's an extremely useful resource with a wide variety of documents and knowledge...
★★★★★
- Rachel Masing, ETM Group

I have previously posted a review on their service, however thought I should add an update. I have just signed up with them again...
★★★★★
- Jamie Allan, Armstrong Craven

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...
★★★★★
- Emma Hunt

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...
★★★★★
- Laura Alliss-Etty

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...
★★★★★
- Emma Beauchamp