Verbal warning for lateness letter template

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£ 15

Our Verbal Warning for Lateness Letter Template addresses lateness concerns promptly, emphasising the importance of punctuality and improvement.

Why this letter is necessary

A Verbal Warning for Lateness Letter Template formally addresses lateness through a verbal warning, documenting the concern and setting expectations.

It informs the employee of the issue, encourages improvement, and fosters open communication. The letter serves as a record for potential further actions.

Use it after an informal chat for persistent lateness, followed by written warnings if needed.

  • Employment Rights Act 1996: Provides guidelines on disciplinary procedures, including the right for employees to be informed verbally of disciplinary action.

  • Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics.

  • ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary issues and ensures procedural fairness.

  • Data Protection Act 2018: Ensures that employee data related to disciplinary matters is handled securely and confidentially.

  • Working Time Regulations 1998: Sets rules on maximum working hours and rest breaks, which may be related to lateness issues.

Workflow sequence

Previous step
File note form template

Our File Note Form Template records first offences or minor incidents, promoting fair and consistent documentation.

This step
Verbal warning for lateness letter template
Next step
First written warning for lateness letter template

Our First Written Warning for Lateness Letter Template addresses punctuality issues, fostering accountability and improving time management.

Implementation timeline

Step Description Responsibility Timing
1 Monitor and record instances of lateness by the employee. HR Ongoing monitoring
2 Determine the severity and frequency of lateness. Supervisor As lateness accumulates
3 Prepare a Verbal Warning for Lateness Letter outlining the concerns. HR Before meeting
4 Arrange a private meeting with the employee to discuss the lateness issue. Supervisor Upon letter preparation
5 During the meeting, issue the verbal warning, explain expectations, and provide a copy of the letter. Supervisor During the meeting

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Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
125 words, 1 page A4
Date last reviewed icon
Date last reviewed
1 July 2024
verbal warning for lateness letter template

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Notice of Verbal Warning

I refer to our informal meeting of [date].You are aware that your hours of work are [start time] to [end time]. You have repeatedly arrived for work late.

You have previously been advised of your poor time-keeping and you have been warned of the possible consequences. Despite those warnings you continue to be late for work and have offered no reasonable excuse.

In accordance with company policy, this letter is to serve as a verbal warning for your excessive lateness. You must immediately improve your timekeeping to acceptable standards or further discipline, including termination, may result.

This warning will be placed in your personal file but will be disregarded for disciplinary purposes after a period of [number] months provided your timekeeping reaches a satisfactory level.

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You have the right of appeal against this decision. Your appeal should be directed to [Name | the HR Department | HR Services] within [number] days of receiving this letter. It should set out in full the reason(s) for your appeal.


Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]


[For, and on behalf of [Company name] ]

Why choose our Verbal warning for lateness letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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