Your browser does not support JavaScript

Verbal warning for lateness letter template

2 minute read
£ 15
Or, upgrade to our

Our Verbal Warning for Lateness Letter Template addresses lateness concerns promptly, emphasising the importance of punctuality and improvement.

We also have budget-friendly bundles featuring this template:

What is a Verbal warning for lateness letter?

A Verbal Warning for Lateness Letter Template formally addresses lateness through a verbal warning, documenting the concern and setting expectations.

It informs the employee of the issue, encourages improvement, and fosters open communication. The letter serves as a record for potential further actions.

Use it after an informal chat for persistent lateness, followed by written warnings if needed.

What are the best practice implementation milestones / timescales?

Step Description Responsibility Timing
1 Monitor and record instances of lateness by the employee. HR Ongoing monitoring
2 Determine the severity and frequency of lateness. Supervisor As lateness accumulates
3 Prepare a Verbal Warning for Lateness Letter outlining the concerns. HR Before meeting
4 Arrange a private meeting with the employee to discuss the lateness issue. Supervisor Upon letter preparation
5 During the meeting, issue the verbal warning, explain expectations, and provide a copy of the letter. Supervisor During the meeting
Verbal warning for lateness letter template
verbal warning for lateness letter template

What legal and best practice aspects should employers be aware of?

  • Employment Rights Act 1996: Provides guidelines on disciplinary procedures, including the right for employees to be informed verbally of disciplinary action.

  • Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics.

  • ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary issues and ensures procedural fairness.

  • Data Protection Act 2018: Ensures that employee data related to disciplinary matters is handled securely and confidentially.

  • Working Time Regulations 1998: Sets rules on maximum working hours and rest breaks, which may be related to lateness issues.

Verbal warning for lateness [Delete this line]


[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Notice of Verbal Warning

I refer to our informal meeting of [date].You are aware that your hours of work are [start time] to [end time]. You have repeatedly arrived for work late.

You have previously been advised of your poor time-keeping and you have been warned of the possible consequences. Despite those warnings you continue to be late for work and have offered no reasonable excuse.

In accordance with company policy, this letter is to serve as a verbal warning for your excessive lateness. You must immediately improve your timekeeping to acceptable standards or further discipline, including termination, may result.

This warning will be placed in your personal file but will be disregarded for disciplinary purposes after a period of [number] months provided your timekeeping reaches a satisfactory level.

You have the right of appeal against this decision. Your appeal should be directed to [Name | the HR Department | HR Services] within [number] days of receiving this letter. It should set out in full the reason(s) for your appeal.

 

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Direction

The Verbal warning for lateness letter template is issued by an employer
Employer
Issue path
The Verbal warning for lateness letter template is issued to an employee
Employee

Timing

As soon as possible after a discussion has been held, and the employee verbally warned.

Sequence

Previous step
Forms
File note form template

Our File Note Form Template records first offences or minor incidents, promoting fair and consistent documentation.

This step
Verbal warning for lateness letter template
Next step
Letters
First written warning for lateness letter template

Our First Written Warning for Lateness Letter Template addresses punctuality issues, fostering accountability and improving time management.

Related articles

Who are some Companies who utilise our Verbal warning for lateness letter template?
  
Why buy our Verbal warning for lateness letter template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You get a process flowchart to help you adhere to best practice.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

Read full review on Google

A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

The Hygiene Bank logo

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

Read full review on Google

Enhancing Employment Opportunities for Autistic Individuals - A Government Review
Wed, 28 Feb 24

Enhancing Employment Opportunities for Autistic Individuals - A Government Review

The government has recently unveiled a comprehensive review aimed at improving support for autistic individuals in the workplace...