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First written warning for lateness letter template

Reading time 2 minutes (inc. support info). Reviewed 25/01/2023.
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Our First Written Warning for Lateness Letter Template addresses punctuality issues, fostering accountability and improving time management.

Use this model letter to notify an employee that they have been issued with a first written warning for lateness.

We also have budget-friendly bundles featuring this template:

What is a First written warning for lateness letter?

The purpose of the First Written Warning for Lateness Letter Template is to formally notify an employee about their recurring lateness and the consequences of their actions.

The letter serves as a disciplinary action to address the punctuality issue, documenting the warning and setting expectations for improvement. It aims to prompt the employee to take corrective action and adhere to the organisation's policies and attendance requirements.

Additionally, the letter helps establish a record of the warning in case further disciplinary measures are necessary in the future.

First written warning for lateness letter template
first written warning for lateness letter template

What legal and best practice aspects should employers be aware of?

  • Employment Rights Act 1996: Provides guidelines on disciplinary procedures, including the right for employees to be informed in writing of disciplinary action.

  • Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics.

  • ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary issues and ensures procedural fairness.

  • Data Protection Act 2018: Ensures that employee data related to disciplinary matters is handled securely and confidentially.

  • Working Time Regulations 1998: Sets rules on maximum working hours and rest breaks, which may be related to lateness issues.

First written warning for lateness [Delete this line]


[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Notice of first written warning

Further to our meeting on [date], I write to confirm the outcome of our discussion about poor timekeeping, for which you have already been warned.

Despite these verbal and written warnings, you continue to be late for work, in breach of your employment terms. Your hours of work are stated in the Statement of Terms and Conditions of Employment previously given to you. A further copy of the terms and conditions is enclosed.

As your timekeeping has not improved  I have no alternative but to issue this first written warning. If you fail to improve your time-keeping, ultimately we may have no option but to consider your dismissal.

This warning will be placed in your personal file but will be disregarded for disciplinary purposes after a period of [number] months provided your timekeeping reaches a satisfactory level.

You have the right of appeal against this decision. Your appeal should be directed to [Name | the HR Department | HR Services] within [number] days of receiving this letter. It should set out in full the reason(s) for your appeal.

 

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Direction

The First written warning for lateness letter template is issued by an employer
Employer
Issue path
The First written warning for lateness letter template is issued to an employee
Employee

Timing

As soon as possible after a disciplinary hearing has been held, and a decision is made.

Sequence

Previous step
Letters
Verbal warning for lateness letter template

Our Verbal Warning for Lateness Letter Template addresses lateness concerns promptly, emphasising the importance of punctuality and improvement.

This step
First written warning for lateness letter template
Next step
Letters
First written warning for lateness letter template

Our First Written Warning for Lateness Letter Template addresses punctuality issues, fostering accountability and improving time management.

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