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Our First Written Warning for Lateness Letter Template addresses punctuality issues, fostering accountability and improving time management.
Use this model letter to notify an employee that they have been issued with a first written warning for lateness.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Notice of first written warning
Further to our meeting on [date], I write to confirm the outcome of our discussion about poor timekeeping, for which you have already been warned.
Despite these verbal and written warnings, you continue to be late for work, in breach of
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The purpose of the First Written Warning for Lateness Letter Template is to formally notify an employee about their recurring lateness and the consequences of their actions.
The letter serves as a disciplinary action to address the punctuality issue, documenting the warning and setting expectations for improvement. It aims to prompt the employee to take corrective action and adhere to the organisation's policies and attendance requirements.
Additionally, the letter helps establish a record of the warning in case further disciplinary measures are necessary in the future.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the First written warning for lateness letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Verbal Warning for Lateness Letter Template addresses lateness concerns promptly, emphasising the importance of punctuality and improvement.
Our First Written Warning for Lateness Letter Template addresses punctuality issues, fostering accountability and improving time management.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the First written warning for lateness letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
How this content is developed and reviewed
The First written warning for lateness letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing disciplinary processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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