Application acknowledgement (not able to contact candidate) letter template
Template implementation:
Legal compliance
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Document sequence
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If you receive a job application for a suitable vacancy but have not been able to contact the applicant, send this model letter to acknowledge receipt and ask them to make contact.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Re: [insert job title]
I am writing to acknowledge receipt of your recent job application for the [Position Name] role at our organisation. We appreciate the time and effort you took to submit your application and we thank you for
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Legal compliance
- Equality Act 2010: Ensures that applicants are treated fairly and without discrimination during the application process based on protected characteristics such as age, gender, race, disability, religion, and sexual orientation.
- Data Protection Act 2018: Requires organisations to handle and process applicant data securely and in accordance with data protection principles, ensuring confidentiality and compliance with privacy laws.
- Employment Rights Act 1996: Imposes a duty on employers to provide written terms and conditions of employment, which may include acknowledgment of job applications as part of the recruitment process.
- General Data Protection Regulation (GDPR): Provides guidelines for the lawful processing of personal data, requiring organisations to obtain explicit consent from applicants for storing and processing their personal information.
- Human Rights Act 1998: Protects the right to privacy and a fair and just recruitment process, ensuring that applicants are treated with dignity and respect throughout the application process.
What is this for?
A job application acknowledgement letter when unable to contact the candidate is a formal communication sent by an employer or hiring manager to acknowledge receipt of a job application, but without being able to contact the candidate.
-letter-template.jpg "application acknowledgement (not able to contact candidate) letter template")
This letter typically acknowledges the candidate's application and expresses appreciation for their interest in the position, but notes that the organisation has been unable to reach the candidate despite their best efforts. The letter may also encourage the candidate to reach out to the organisation if they become available or interested in the position in the future.
Document sequence
Job application form template
If you are recruiting into your organisation, this model job application form template will help you to review candidates consistently and effectively.
