Training cost repayment agreement form template
If you are sponsoring training, this model agreement details the cost repayment schedule if the employee resigns before or shortly after it is complete.
It uses a sliding scale for a repayment commitment up to 12 months after the training is completed.
- 2 pages / 323 words.
- Last updated 11/10/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Training cost repayment agreement form
| Name: | |
| Department: | |
| Line manager: | |
| Course title: | |
| Course cost: |
If you leave the company (through resignation or dismissal) during the training or you fail to complete the training or sit any required examinations the full cost of the funding will be required to be repaid.
If you leave the company within 12 months following completion of the above training, and the course value is £[amount] or more, you will
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Employers can only deduct money for training courses if it was agreed in the contract or in writing beforehand.
For example, an employer could ask someone to agree in writing before a training course to pay back costs if they leave within 6 months.
It is usually delivered to the Employee by the Employer / HR.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Training cost repayment agreement form template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
