Notice of a dispute (from employee or representative) letter template
Our notice of a dispute (from employee or representative) letter template equips you with a structured framework for effective use.
Notice of a dispute (from employee or representative) letter
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[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I am writing to formally notify you of a dispute concerning [briefly describe the issue, e.g., "changes to working hours," "the handling of a recent grievance," or "unpaid wages"]. This notice is submitted in accordance with [state any relevant policies, procedures, or legal frameworks, if applicable, e.g., "the company's grievance procedure" or "employment law"].
Details of the Dispute
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Issue: [Clearly state the issue in dispute, e.g., "a reduction in pay without consultation."]
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Relevant Facts: [Provide a concise summary of key facts, dates, or actions that led to the dispute.]
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Impact: [Describe how the issue has affected employees, operations, or workplace relations, e.g., "employees are facing financial difficulties due to the delay in payment."]
Request for Resolution
To resolve this matter amicably, we request the following:
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[State your desired outcome, e.g., "a meeting to discuss this matter within the next five working days."]
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[Specify any additional actions you are seeking, e.g., "the reinstatement of agreed terms and conditions."]
We are committed to working collaboratively to find a fair and constructive resolution. Please confirm receipt of this notice and advise on the next steps, including any meetings or discussions required to address the matter.
If the dispute remains unresolved, we may need to consider [indicate any potential actions or escalation, such as "involving external representation" or "referring the matter to ACAS"].
Thank you for your attention to this matter. I look forward to your prompt response.
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Restricted before purchase.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
This letter should be submitted by an employee / employee representative, to register that a dispute exists about a decision made by an organisaton that affects one or more employees.
It should be handed to the Manager of the Department where the disagreement has arisen.
A copy should also be sent to the Director with responsibility for that Department.
Extended guidance
-letter-template.jpg "notice of a dispute (from employee or representative) letter template")
