Acknowledgement of reference received letter template
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This document is used where the Company wishes to acknowledge receipt of a reference given by another Company or individual, concerning a new joiner.
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Why this letter is necessary
An acknowledgement of reference received from company or individual letter is a formal document that a company or an individual sends to a referee to confirm that their employment reference has been received and is being taken into consideration. The letter typically includes the name of the applicant, the position they have applied for, the name and contact information of the referee, and the date the reference was received.
The purpose of the letter is to express appreciation for the effort and time the referee has taken to provide the reference and to reassure them that the reference will be handled with confidentiality and professionalism. It is also a way for the company or individual to acknowledge the importance of the referee's contribution in the hiring process and to provide a record of receipt of the reference in case any questions arise later on.
Overall, the acknowledgement of reference received from company or individual letter is a professional and courteous way to thank a referee for their support and to ensure that the reference is given proper consideration during the hiring process.
Compliance notes
In the UK, there are no specific roles for which an employer is legally required to provide a reference. However, there are certain situations where an employer may have a legal obligation to provide a reference or disclose information about an employee or former employee. These situations include:
- Regulated professions: Employers of regulated professions, such as doctors, nurses, teachers, or solicitors, may be required by their professional regulatory body to provide a reference for their former or current employees.
- Financial services industry: Employers in the financial services industry, such as banks, building societies, and insurance companies, may be required to provide references for their employees who work in regulated roles, such as financial advisers, mortgage advisers, or insurance brokers.
- Court orders: Employers may be required to provide references or disclose information about their former or current employees by court orders, such as in cases of discrimination, harassment, or criminal investigations.
- Collective agreements: Employers may be required to provide references or disclose information about their employees as part of collective agreements or employment contracts.
It is important to note that even when an employer is not legally required to provide a reference, they must ensure that any reference they provide is accurate, truthful, and not misleading. They must also comply with data protection laws and the individual's right to access the information provided in their reference.
In summary, where employers in the UK are not legally required to provide references, they may do so voluntarily. However, employees may be required to provide references as part of their job application process.
Workflow sequence
Reference completed (where form is provided) letter template
Our Reference Completed Letter Template streamlines the process of providing detailed and accurate employee references, saving time and effort.
Specifications
5 mins
176 words, 1 page A4
1 November 2024
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Acknowledgement of Reference: [insert name of applicant]
I am writing to express my sincere appreciation for the reference that you provided for [Applicant's Name] in support of their application for a position at our company. We received your reference on [Date], and we appreciate the time and effort you put into writing it.
Your reference provided valuable insight into the skills, experience, and work ethic of [Applicant's Name], and we assure you that we will take your comments into careful consideration during the hiring process. We are grateful for your contribution in helping us make an informed decision about the applicant's suitability for the position.
We want to assure you that we will handle the information contained in your reference with the utmost confidentiality and professionalism. We understand the importance of protecting sensitive information, and we want to assure you that we will comply with all relevant laws and regulations.
Once again, thank you for taking the time to provide a reference for [Applicant's Name]. Your support is greatly appreciated, and we hope that we can count on your assistance in the future.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
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