Notice of suspension letter template

£ 15

Our Notice of Suspension Letter Template ensures a formal and clear communication during employee suspension, preserving procedural fairness.

This letter is used to confirm an employees suspension while a disciplinary investigation takes place.

notice of suspension letter template

Why this letter is necessary

A Notice of Suspension Letter informs an employee of their temporary suspension while an investigation into an allegation takes place. It states the reasons for suspension, the duration, and employee rights. The letter ensures clear communication and compliance during the suspension period, kept on record by the employer.

  1. Employment Rights Act 1996: Provides guidelines on suspension as part of the disciplinary process and the right to be informed in writing.

  2. Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics during suspension.

  3. ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary issues, including suspension, and emphasises the importance of clear communication.

  4. Data Protection Act 2018: Ensures that employee data related to suspension, such as the reasons and duration, is handled securely and confidentially.

Workflow sequence

This step
Notice of suspension letter template
Next step
Letters
Disciplinary hearing invitation letter template

If you are considering taking disciplinary action against an employee, issue this model disciplinary hearing invitation letter template.

Implementation timeline

Step Description Responsibility Timing
1 Incident or Concern Arises: An incident or concern is raised, warranting an investigation or suspension. HR/Management N/A
2 Preliminary Investigation: Conduct a preliminary investigation to gather relevant information and assess the seriousness of the incident. HR/Management Within 1-2 working days
3 Suspension Decision: If necessary, the decision to suspend the employee pending a full investigation is made. HR/Management Within 1-2 working days after investigation
4 Notice of Suspension Letter: Issue a formal Notice of Suspension Letter to the employee, clearly stating the reasons for the suspension and the expected duration. HR/Management Within 1 working day after suspension decision
5 Full Investigation: Conduct a comprehensive investigation into the incident, ensuring it is fair, impartial, and timely. HR/Management Timely and efficiently as per complexity

A purchase is required to view    Protected content: Make a Purchase to unlock.

A purchase is required to view    Protected content: Make a Purchase to unlock.

Specifications

Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
149 words, 1 page A4
Date last reviewed icon
Date last reviewed
1 December 2024

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Notice of suspension

In accordance with the organisation's disciplinary rules and procedures [and following our conversation of [date]], I confirm that you are suspended on full pay pending an investigation into the allegations made against you of [describe allegation / offence]. This suspension is in order to allow us to conduct the investigation impartially and fairly, and is in no way a form of disciplinary action against you.

Once the investigation is complete, we will contact you further to arrange a meeting. In the meantime you are requested to remain available within reason should I need to contact you. I would ask that, at this stage, you do not contact any of the organisation's customers, suppliers or your work colleagues.

In the meantime, should you have any information that might be of assistance to our investigation or wish to discuss anything, please contact me, and if I am not available, contact [name].

A purchase is required to view    Protected content: Make a Purchase to unlock.

A purchase is required to view    Protected content: Make a Purchase to unlock.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

 

[For, and on behalf of [Company name] ]

Why choose our Notice of suspension letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

I have just renewed our membership for another year for HRdocbox. It's an extremely useful resource with a wide variety of documents and knowledge...
★★★★★
- Rachel Masing, ETM Group

I have previously posted a review on their service, however thought I should add an update. I have just signed up with them again...
★★★★★
- Jamie Allan, Armstrong Craven

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...
★★★★★
- Emma Hunt

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...
★★★★★
- Laura Alliss-Etty

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...
★★★★★
- Emma Beauchamp