Criminal record checks policy template
If you are undertaking criminal record checks as part of your onboarding process, this model policy provides you with a legal, effective framework.
2 pages / 450 words
Suitable for use in
Great Britain & Northern Ireland (United Kingdom)
Global (but always check your local legislation)
Criminal record checks policy
1 Overview
1.1 This policy sets out the circumstances in which employees may be required to undergo a criminal records check.
1.2 The purpose of this policy is to ensure that [company name] meets its legal and safeguarding responsibilities while maintaining a fair and transparent process for all employees.
2 Scope
2.1 This policy applies to all employees of [company name], whether permanent, fixed-term, temporary, or engaged on a casual basis. It may also extend to contractors, agency staff, or volunteers where the nature of their role requires such checks.
3 General principles
If, during your employment with us, your role involves contact with [sensitive information | children | vulnerable adults] or falls under any other legally defined circumstances, you may be required to undergo a criminal records check. This requirement is in place to protect both individuals and the organisation, and to
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Knowing ahead of time whether a candidate has a violent, threatening, or high-risk criminal history allows you to make more informed hiring decisions based on your organisation's risk tolerance, job-specific requirements, industry regulations, and other factors.
Direction:
