Statement of terms and conditions of employment - extensive

Contains a number of key sections and effectively acts as a mini employee handbook.

[Sender name]

[Sender address]


[Recipient name]

[Recepient address]

Dear [Recepient first name],

Statement of Terms and Conditions

I am pleased to confirm your appointment as [post title] with [Company]. This document outlines the Terms and Conditions which apply to your contract and other information which is relevant to your employment.

If you are in agreement with the above terms and conditions please sign two copies of the statement at the end of this document, retain one and return the other to me.



In accordance with the requirements of the Employment Rights Act 1996 this statement describes the main terms and conditions of your employment with

1. Date of Commencement of Employment

Your employment commenced on [start date] and [your employment with [employer] | no employment with a previous employer] counts as part of a period of continuous employment.

2. Probationary Period

The first [three | six] months of your employment will be probationary period.

The probationary period is the initial period of your employment during which time both the Company and the employee assess their suitability.

Your manager will monitor and regularly assess your performance, discussing his or her assessment with you. This review will cover any training you are receiving, your conduct, attitude and standard of work performance.

If the Manager has any concerns with any of these areas he or she will agree with you the appropriate corrective action which may include further training, retraining, redirection and/or an extension of your probationary period or termination of your employment.

3. Job Title

You are employed as a [title].

The Company reserves the right to make changes to the job title/job description and duties to be undertaken from time to time. However, when it is considered necessary or appropriate by management you may be required to carry out any other duties considered within your skill and competence to assist the smooth running of the business.

4. Place of Work

Your normal place of work will be [location].

5. References

Your contract of employment is subject to satisfactory references (where these are requested).

6. Remuneration

Your salary amounts to £[salary] per [annum | month | week | hour]. Salary for each calendar month is payable on the 15th day of the month, or the preceding working day should the 15th day fall on a weekend or public holiday.

The organisation is authorised to deduct any sums due to it from your salary.

[You will be covered for ‘death in service’ from your start date at three times your basic salary up to normal retirement age.]

7. Hours of Work

Your normal working hours are [time] to [time] from [day] to [day], with [30 minutes | one hour] off for lunch each day.

The organisation reserves the right to alter working hours as necessary.

8. Overtime

You are required to work such hours as are necessary to complete your duties and overtime is to be worked if required. [There are no overtime payments | Overtime is payable in accordance with published rates].

9. Time keeping

All employees are required to have a responsible attitude towards time keeping. You will be expected to be ready to start work at the commencement of your normal working day. Persistent lateness will render the employee liable to disciplinary action, which could lead to dismissal.

10. Holidays

The holiday year runs from the [start date to the [end date]. Your full annual entitlement is [number of weeks] weeks inclusive/exclusive of Bank Holidays. Part-time employees are entitled to annual leave on a pro-rata basis.

Holiday entitlement may not be carried forward to the next year. All holidays must be arranged at times to be agreed with the company. No more than 2 weeks holiday entitlement may be taken at any one time except in exceptional circumstances.

On termination of employment, holiday entitlement will be calculated to the nearest full month worked. If an employee has already taken holidays, which have not been worked for, any excess holiday paid for will be deducted from the final salary.

11. Sickness/Injury Absence and Pay

You will be entitled to Company sick pay in addition to Statutory Sick Pay (SSP) during any unavoidable absence through sickness or accident provided you follow the notification and certification procedure for SSP as follows.

a. Notification of Absence

If you are unable to attend work for any reason whatsoever you must inform your Manager not later than 10.00 a.m. on the first day of absence as to the reason for absence and if possible notifying the date when you hope to return to work. If you are late in notifying sickness absence or fail to notify the company at all you may lose all or part of your sick pay and in addition this may render you subject to disciplinary action. Unauthorised absence will not be paid. If you are absent through sickness for longer than one day you must telephone your Manager on the third day to give him or her further information regarding your condition and expected date of return.

b. Evidence of Incapacity for Work

Doctors cert

THIS IS A SNAPSHOT of the full document. Once purchased it will be fully displayed here, with the option for you to simply copy and paste the text to your own software or download it in .doc format. You can then replace or delete any wording contained in "[ ]", with your own details and use it immediately.

5973 words. Last updated on 25/10/18. ©2020 HRDocBox.